The Finance and Accounting Staff is responsible for maintaining financial records and ensuring that processes are run effectively and efficiently. The role involves verifying and processing vendor invoices & refund transactions, managing financial activities, preparing journal entries & performing reconciliation, handling customer invoices & maintaining collection, assisting with taxation and financial reporting, maintaining financial procedures & accounting standards, and liaising with various stakeholders.
Job Functions:
1. Verify and Process Payments:
· Verify and process invoices received from vendors.
· Handle refund transactions and ensure timely payments.
2. Financial Administration and Management:
· Administer and manage overall finance activities including cash flow management.
· Handle payment and bank administration tasks to ensure smooth financial operations.
3. Journal Entries and Reconciliation:
· Prepare and input journal entries for financial transactions into the accounting system.
· Perform regular reconciliation of financial data to ensure accuracy.
4. Customer Invoicing and Collections:
· Prepare, verify, and create invoices for customers.
· Monitor and maintain collection schedules to ensure timely payments from customers.
5. Taxation and Financial Reporting:
· Assist in preparing and filing for taxation.
· Contribute to the preparation of financial reports and statements as required.
6. Maintaining Financial Procedures and Standards:
· Ensure compliance with established financial procedures and accounting standards.
· Monitor and update financial policies as needed to maintain best practices.
7. Stakeholder Liaison:
· Liaise with internal and external parties related to finance operations.
· Collaborate with departments such as procurement, sales, operations and human resources for financial-related matters.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or a related field.
- Relevant experience in finance and accounting roles min of 1 year.
- Strong knowledge of accounting principles and procedures.
- Proficiency in accounting software and Microsoft Office Suite.
- Excellent analytical and problem-solving skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and meet deadlines.
- Able to operate an Accounting System. Having experience with SAP Systems will be an advantage.
Skills and Competencies:
· Analytical Thinking: Ability to analyze financial data and provide insights.
· Attention to Detail: Ensures accuracy in financial reports and reconciliations.
· Communication: Strong verbal and written communication skills to liaise effectively with stakeholders.
· Time Management: Efficiently manages time and prioritizes tasks to meet deadlines.
· Integrity: Maintains confidentiality and adheres to ethical standards in financial management.
