Exely is a global IT company specialising in online solutions and websites for the hospitality industry. We help hoteliers increase direct sales and automate operations. With a customer base of over 3500 properties from 56 countries, ranging from small hotels to large resorts, we are committed to providing exceptional customer service and support. Our distributed team works from 20 countries and speaks over 35 languages, providing an exceptional opportunity to share global experience.

We are currently seeking an Administration & HR Support Officer to join our team. As an Administration & HR Support Officer, you will play a crucial role in ensuring the smooth running of our office operations and providing support to our HR department. This is an exciting opportunity to contribute to the success of our company and develop your skills in administration and HR.

Responsibilities

1. Petty Cash Management & Purchasing:

• Oversee petty cash expenditure, allocating expenses among different departments as necessary;
• Monitor and reconcile petty cash transactions, ensuring accuracy and compliance with company policies;
• Prepare detailed monthly reports on petty cash expenditures;
• Manage purchasing activities, including office supplies, equipment, furniture, and other necessary goods;
• Process monthly utility and insurance premium payments, and liaise with vendors for procurement needs;
• To control Hotel unpaid invoices and following up on payments by contacting the PIC of the hotel and generating reports;
• Assist with various tax processes of the Indonesian office.

2. Employee Benefits Administration:

• Maintain and update employee records for BPJSTK, BPJS Kesehatan, and Medical Insurance;
• Register new employees with relevant benefits providers and ensure timely payments;
• Organize monthly payments for BPJS Ketenagakerjaan and BPJS Kesehatan, and annual payments for Medical Insurance.

3. Administrative Support:

• Review the business trip proposal and its compliance with company policies and assist with the business trip preparation/process;
• Review and process reimbursement submissions for business trips and other activities;
• Maintain and update the Indonesia database as necessary. 

4. HR Supports:

• Coordinate creating and delivering Welcome Packs for new employees, including vendor research, negotiation, and budget management;
• Keep the welcome pack database updated with relevant information;
• Assist the Indonesian office and HR department with other requested tasks related to Indonesian operations and HR projects.

• Bachelor's degree in Business Administration, Finance, or a related field;
• Knowledge of Indonesian labor law, tax, and regulations is a plus;
• 1+ year of proven experience in Office Management or HR Support roles;
• Proficiency in English and native in Bahasa Indonesia;
• Excellent organizational and multitasking abilities;
• Desire to develop and improve your skills on an ongoing basis, attentiveness, responsibility, passion for work;
• Proficiency in Microsoft Office Suite;
• Willingness to work full-time from Monday to Friday in the office;
• Based in Bali.

• Competitive salary based on experience;
• Medical insurance;
• Laptop and headset for work;
• Great room for growth within the company;
• Fast-paced, ever-growing start-up environment with full support from the established international team;
• Business trips across APAC region.

The vacancy provides an excellent opportunity for development in several areas (administrative and creative tasks), where you will be able to gain experience both in paperwork and communication with colleagues, customers and suppliers.

If you're ready for it, apply for the vacancy.

Bertanggung jawab atas kelancaran proses administrasi, penyusunan laporan, dan pengarsipan dokumen secara lengkap dan tepat waktu.

• Melakukan canvasing pencarian kustomer
• Melakukan follow up database
• Evaluasi aktivitas mingguan dan bulanan
• Melakukan kunjungan konsumen

• Perform risk assessments across functional areas and maintain operational risk.

• Participate and assist with development of systems to facilitate risk monitoring and risk improvement by ensuring that the risk identification process is aligned with the Groups targets and objectives.

• Assist with the development and implementation of compliance plans and programs.

• Assist with the development of the strategic plans to achieve agreed targets and effective planning.

• Prepare Compliance Program Reports for top-level management based on internal reviews.

• Identify the shortfalls in and/or potential improvements to policy and process; assess effectiveness of current policies and processes and recommend and implement required changes.

• Maintain internal company procedures to ensure that our staff is kept up to date regarding any modifications to existing compliance PP, SOP, tax regulation, applicable laws, government regulation and industry standard.

• Coordinate and conduct Compliance Program and project as assigned.

• Prepare Compliance Working Paper and Reports on timely manner.

• Escalate major finding or issue to Compliance Leader.

• Monitor, review and analyze deficiencies and irregularities to provide effective solutions.

• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.

• Submits reports in a timely manner, ensuring delivery deadlines.

• Achieves and exceeds goals in KPI, Budget, Team’s Goals , etc.

• Ensure high quality & reliable Compliance Working Paper & Reports :

• All information is accurate, valid and based on actual condition
• Working paper is informative, neat, free of administrative error, clean.
• Document the company’s compliance activities to provide proof the company complies with PP, SOP, applicable laws, government regulation and industry standard.

• Leverages technology and effectively uses information systems and tools to generate compliance reports and provide management with analytical support to drive decision-making.

• Assist Compliance Leader to interact, co-operate, and maintain relationships with all members of the organization for feedback and to obtain client / customer satisfaction.

1. 4-year bachelor’s degree (S1) in Legal.

2. Having experience in a Law Firm will be an advantage.

3. Maximum 30 years old and based in Bali.

4. Proficient in English and Bahasa (written and oral)

5. Basic knowledge of corporate law and government regulations.

6. Have a good communication and interpersonal skills.

7. Motivated to grow and expand capabilities in self and others.

8. Appreciation for working with multi-cultural workforces of differing levels of education.

• Perform risk assessments across functional areas and maintain operational risk.

• Participate and assist with development of systems to facilitate risk monitoring and risk improvement by ensuring that the risk identification process is aligned with the Groups targets and objectives.

• Assist with the development and implementation of compliance plans and programs.

• Assist with the development of the strategic plans to achieve agreed targets and effective planning.

• Prepare Compliance Program Reports for top-level management based on internal reviews.

• Identify the shortfalls in and/or potential improvements to policy and process; assess effectiveness of current policies and processes and recommend and implement required changes.

• Maintain internal company procedures to ensure that our staff is kept up to date regarding any modifications to existing compliance PP, SOP, tax regulation, applicable laws, government regulation and industry standard.

• Coordinate and conduct Compliance Program and project as assigned.

• Prepare Compliance Working Paper and Reports on timely manner.

• Escalate major finding or issue to Compliance Leader.

• Monitor, review and analyze deficiencies and irregularities to provide effective solutions.

• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.

• Submits reports in a timely manner, ensuring delivery deadlines.

• Achieves and exceeds goals in KPI, Budget, Team’s Goals , etc.

• Ensure high quality & reliable Compliance Working Paper & Reports :

• All information is accurate, valid and based on actual condition
• Working paper is informative, neat, free of administrative error, clean.
• Document the company’s compliance activities to provide proof the company complies with PP, SOP, applicable laws, government regulation and industry standard.

• Leverages technology and effectively uses information systems and tools to generate compliance reports and provide management with analytical support to drive decision-making.

• Assist Compliance Leader to interact, co-operate, and maintain relationships with all members of the organization for feedback and to obtain client / customer satisfaction.

1. 4-year bachelor’s degree (S1) in Legal.

2. Having experience in a Law Firm will be an advantage.

3. Maximum 30 years old and based in Bali.

4. Proficient in English and Bahasa (written and oral)

5. Basic knowledge of corporate law and government regulations.

6. Have a good communication and interpersonal skills.

7. Motivated to grow and expand capabilities in self and others.

8. Appreciation for working with multi-cultural workforces of differing levels of education.

Position Summary

Role and Responsibilities

1. [Account analysis by sales type] Participate in categorization of accounts by their sales type and growth plans based on their target business type.

2. [Sales activity management] Participate in the management of the feasibility of the sales activities based on the sales/marketing plans aimed at achieving common goals with accounts (set guidelines for ROI analysis and sales activities regarding ATL(Above the line) and BTL(Below the line)).

3. [Volume management] Analyze accounts' carried product volume, product logistics, actual sales, and inventory.

4. [Risk management] Check for potential financial risks in the account's collateral (limit), orders, and payment.

5. [Retail channel management] Analyze whether the contract, pricing policy, and the product distribution channel are aligned.

Skills and Qualifications

• Experienced professional with full understanding on specialized areas; resolves a wide range of issues in creative ways

• Works on problems of diverse scope where analyzing data requires evaluating identifiable factors. Demonstrates good judgement in selecting methods and techniques for obtaining solutions

• Normally receives little instruction on day-to-day work and receives general instructions on new assignments

• Typically requires minimum 5 years' of related experience and a Bachelor's degree, or 3 years and a Master's degree; or a PhD without experience

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Perform safe & stable to control RRU area operation following integrated management system. Make SOP and educate to members to make daily and monthly report, etc.

Bertugas sebagai penerjemah bahasa Korea di Perusahaan.

Deskripsi Pekerjaan:

·        Merencanakan & membuat Stategi Jumlah pasien & sales perusahaan perminggu

·        Menjalin Kerjasama Perusahaan baru diluar rekanan klinik dengan target 3 Perusahaan baru setiap bulan (MOU Perusahaan)

·        Menjalin Kerjasama dengan Agency Asuransi atau Klinik rekanan yang sesuai dengan kriteria Klinik Sahid

·        Menjalin Kerjasama MCU Perusahaan baik calon karyawan maupun Annual

·        Memfollow Up Penawaran Kerjasama baik Pelayanan Kesehatan maupun penunjang medis dengan baik & tepat sasaran

·        Membuat fee rekanan asuransi & perusahaan yang telah bekerjasama

Tugas dan Tanggung Jawab :

• Bertanggung jawab untuk mencapai target;
• Melakukan kunjungan bersama ke toko grosir berpotensial dengan melakukan kunjungan secara individual maupun tim;
• Membuat laporan harian, mingguan, dan bulanan mengenai pipeline, submission, dan disbursement ke Area Manager;
• Membuat relasi yang baik dengan toko grosir yang ada.

Kriteria :

• Memiliki pengalaman min. 2 tahun sebagai Koordinator/Team Leader dari industri FMCG/SME Banking, atau memiliki pengalaman minimal 3 tahun dibidangnya;
• Memiliki hubungan bisnis yang baik dengan wholesaler/distributor FMCG di area Sukabumi/Cianjur;
• Target oriented;
• Memiliki kemampuan komunikasi dan berjualan yang baik;
• Memiliki kendaraan pribadi dan SIM;
• Penempatan di Sukabumi/Cianjur dan Remote Working (WFH).

Tugas dan Tanggung Jawab :

• Bertanggung jawab untuk mencapai target;
• Melakukan kunjungan bersama ke toko grosir berpotensial dengan melakukan kunjungan secara individual maupun tim;
• Membuat laporan harian, mingguan, dan bulanan mengenai pipeline, submission, dan disbursement ke Area Manager;
• Membuat relasi yang baik dengan toko grosir yang ada.

Kriteria :

• Memiliki pengalaman min. 2 tahun sebagai Koordinator/Team Leader dari industri FMCG/SME Banking, atau memiliki pengalaman minimal 3 tahun dibidangnya;
• Memiliki hubungan bisnis yang baik dengan wholesaler/distributor FMCG di area Jakarta;
• Target oriented;
• Memiliki kemampuan komunikasi dan berjualan yang baik;
• Memiliki kendaraan pribadi dan SIM;
• Penempatan di Jakarta dan Remote Working (WFH).

Tugas dan Tanggung Jawab :

• Bertanggung jawab untuk mencapai target;
• Melakukan kunjungan bersama ke toko grosir berpotensial dengan melakukan kunjungan secara individual maupun tim;
• Membuat laporan harian, mingguan, dan bulanan mengenai pipeline, submission, dan disbursement ke Area Manager;
• Membuat relasi yang baik dengan toko grosir yang ada.

Kriteria :

• Memiliki pengalaman min. 2 tahun sebagai Koordinator/Team Leader dari industri FMCG/SME Banking, atau memiliki pengalaman minimal 3 tahun dibidangnya;
• Memiliki hubungan bisnis yang baik dengan wholesaler/distributor FMCG di area Cirebon;
• Target oriented;
• Memiliki kemampuan komunikasi dan berjualan yang baik;
• Memiliki kendaraan pribadi dan SIM;
• Penempatan di Cirebon dan Remote Working (WFH).

Melakukan proses penjualan terhadap customer untuk memenuhi target yang telah ditentukan dengan tetap memperhatikan kepuasan pelanggan

• Mengelola fungsi akuntansi dalam memproses data dan informasi keuangan untuk menghasilkan laporan keuangan perusahaan dan laporan lainnya sesuai kebutuhan manajemen secara akurat dan tepat waktu.
• Merencanakan dan mengkoordinasikan penyusunan anggaran perusahaan serta mengontrol realisasi penggunaan anggaran.
• Melakukan fungsi perpajakan guna mengontrol perencanaan, pelaporan dan pemenuhan kewajiban perpajakan sesuai peraturan yang berlaku.
• Melakukan fungsi pengawasan transaksi keuangan guna memastikan semua proses dan transaksi keuangan dijalankan sesuai SOP perusahaan.
• Melakukan analisa keuangan dan analisa terkait lainnya untuk menentukan strategi pemasaran bersama dengan divisi lain.

• Analyse and design software's requirements and specification
• Develop, test and evaluate new or existing system to produce system application
• Have programming skill: C languages, C++, Java, Javascript, .Net, AS400, and /or COBOL

• Laki-laki, berusia maksimal 30 tahun
• Pendidikan minimal SMA/SMK
• Dapat mengoperasikan komputer & Microsoft Office
• Dapat menggunakan social media dan marketplace dengan baik
• Dapat berkomunikasi dengan baik secara lisan maupun tulisan
• Memiliki kemampuan berbahasa Inggris lebih diutamakan
• Berorientasi pada target dan dapat bekerja dalam team
• Berdomisili di kota Semarang

DESKRIPSI PEKERJAAN :

• Merekap invoice dan faktur pajak
• Merekap dokumen pembelian
• Membantu laporan keuangan
• Filling dokumen perpajakan
• Menginput transaksi penjualan, pembelian, & kas bank ke Program

KUALIFIKASI :

• Wanita maksimal usia 28 tahun
• Memiliki Pengalaman min 1 tahun di bidang yang sama
• Pendidikan minimal SMK jurusan Akuntansi
• Fresh graduate dipersilahkan melamar
• Mahir Mengoperasikan Komputer (Ms. Excel dan Ms. Word
• Memiliki pengetahuan dasar tentang accounting & perpajakan
• Memiliki kemampuan untuk mengoperasikan software akuntansi Accurate, dsb (menjadi nilai tambah)
• Mengerti dasar-dasar perpajakan secara umum PPh 23, PPh 25, PPh 4(2), PPN (menjadi nilai tambah)
• Memiliki ketelitian dan kemampuan berhitung yang baik
• Mampu bekerja secara tim
• Siap di tempatkan di Dadap, Kabupaten Tangerang

• Memelihara catatan inventaris untuk semua barang masuk dan keluar
• Mengatur dan membuat jadwal pengiriman barang
• Membuat surat jalan
• Memastikan barang sesuai dan memiliki kondisi yang baik (checker)
• Melakukan stock opname

Melakukan administrasi penerimaan dana dari konsumen atau pihak lain ke cabang beserta pencatatannya

Melakukan kunjungan dan penagihan angsuran kepada konsumen sesuai dengan bucket yang ditangani dengan tujuan untuk mencapai target penagihan yang diberikan.

Industri: Warehouse peralatan rumah tangga

Kantor: Pantai Indah Kapuk 2, Kosambi, Tangerang

Jam Kerja: WFO Senin - Sabtu 07:30 - 17:30

Key Requirements:

• Perempuan
• Min. pendidikan terakhir Diploma III/D3
• Min 1. tahun pengalaman kerja di bidang administrasi atau finance
• Siap penempatan di Pantai Indah Kapuk 2, Kosambi, Tangerang

Join our team and be part of the continued success of Bali’s largest integrated resort.

We offer an exciting career opportunity for an individual with the following details:

Summary of Responsibilities:

• Process customer transactions accurately and efficiently
• Receive payment by cash, credit cards, vouchers, or other approved payment methods
• Ensure all transactions are accurately recorded and reconcile discrepancies
• Ensure proper cash handling procedures are followed
• Assist in maintaining cleanliness and organization of the cashier area
• Provide excellent customer service, addressing customer concerns or issues that may arise
• Collaborate with other team members to ensure smooth operations to meet guest satisfaction
• Resolve customer complaints regarding payment issues
• Assist with inventory management and restocking

• Only for Indonesian Citizen
• Proven experience with minimum of 2-3 years in the same field
• Prior background from Restaurant/Club/Night Club is an advantage
• Hospitality appearance, honest, initiative, creative and open minded
• Attentive to detail and accuracy
• Eloquent in English communication in both written and spoken. Knowledge of additional languages is an advantage
• Excellent communication and interpersonal skills
• Able to work outdoors under direct sunlight; in all weather conditions
• Diploma in Accounting, F&B Division, Hospitality, or other relevant fields. Bachelor's degree is desirable

- Update financial records, including journal entries and ledger reconciliations.

- Monitor and reconcile inventory transactions, collaborating with other departments to ensure accuracy.

- Executing journal data input within the business process.

- Generate timely and accurate financial reports to support decision-making processes.

- Facilitate internal and external audits by providing necessary documentation and explanations.

- Having experience as Accounting Staff in minimum of 3 years.

- Familiarity with Journal, Tax, and Inventory processes.

- Proficiency in accounting software and Microsoft Excel.

- Knowledge of relevant accounting standards and regulations.

- Agile, Detail-oriented and organized.

- Strong analytical and problem-solving skills.

- Effective communication and collaboration abilities.

- Ability to work independently and as part of a team.

Hybrid Working set up

THR

BPJS

Laptop

• Being in-charge for audit engagement
• Manage audit fieldwork according to Department's Standard.
• Prepare audit plans, audit procedure/program, risk analysis, monitoring audit progress together with Manager or Assistant
• Perform checking on compliance to SOP and test of operating effectiveness of internal control.
• Perform substantive testing or test of details and analytical procedure
• Prepare audit working paper in complete, systematic and timely manner according to Department's Standard
• Review subordinates working paper
• Perform coaching, training for team members
• Prepare Deficiency Matrix.
• Communicate and discuss audit findings and recommendation with clients

• Bachelor degree from reputable university with min IPK 3.0 majoring in Accounting/Finance
• Minimum 2 year experience in audit field
• Experienced in handling hospitality client and SAP accounting software is an advantage
• Relevant experience in internal controls, observations and giving recommendations for business process and control issues as well as its operations
• Lead engagement team, review working papers & give feedback to subordinates
• Having a strong logic, analysis, problem solving skills, initiative, team work, strong sense of responsibility, and integrity
• Advanced knowledge of risks, controls, accounting and / or information technology operations

• Prepare selected work paper on timely manner and with department’s quality standard.
• Maintain audit department’s policy and procedure for audit quality assurance.
• Conduct audit test work for the audit objectives identified, and prepare work paper.
• Perform all field work in competent and professional manner.
• Provide evidential support for all report recommendation.
• Assist Senior in preparing accurate and concise audit report to the management.
• Assist Senior in monitoring the audit budget and realization to meet the deadline.
• To exercise discretion in the review of records to ensure confidentiality.

• Bachelor degree from reputable university with min IPK 3.0 majoring in Accounting/Finance.
• Minimum 1 year experience in audit field.
• Experienced in handling hospitality client and SAP accounting software is an advantage.
• Relevant experience in internal controls, observations and giving recommendations for business process and control issues as well as its operations
• Having a strong logic, analysis, problem solving skills, initiative, team work, strong sense of responsibility, and integrity.
• Advanced knowledge of risks, controls, accounting and / or information technology operations.
• Having a good interpersonal and communication skills.
• Computer Literate. Able to operate Microsoft Office (Excel, Word, Visio, Power Point)5. Proficiency in verbal and written English