Job Responsibility
- GL Integrity
- Review and check coding, expense report and payment requisition before proceeding with the payment. Ensure cost center are correctly entered
- Check data entry for all transaction to ensure data accuracy
- Ensure that all transactions are complying with related finance policies and procedures
- Review and monitoring over/under expenses due to monthly activity basis.
- Accounts Payable
- To ensure that 3 matching have been performed when the invoices are received and checked against the PO and Good Received
- To ensure all transactions (such as: PORE, Reimbursement, Advance payment, Manual AP and Settlement) have been approved by related Dept. Head and also already invoicing by related vendors are recorded in system
- Maintaining prepaid expense include monthly amortisation list
- Maintaining remainder to faculty/unit if there are any prepaid expenses have expired or will be renewed and coordinate with finance coordinator to generate accrual for continuous prepaid that has no been PORE
- To ensure prepaid expenses which are not yet due or not yet billed by related vendors but services/good have been received (routine expenses) are recorded in system
- Matching invoices Travel Expense Settlement
- Fixed Asset
- Maintaining asset allocation from PORE
- Maintaining complete information per asset for mass addition in fixed asset module
- Maintaining depreciation fixed asset in monthly basis
- Tax
- Review and coding tax payment
- Reconcile all Tax transactions
- Prepare payment for all taxes and ensure all payment have proper approval
- Prepare tax invoices to the distributors the latest 2 days after the commercial invoice.
- Prepare all Tax reporting in accordance to the Tax Regulations
- Maintain and update all New tax regulations to Finance Coordinator
- Maintain(include reconciling) the following accounts:
- Deferred asset/expense accounts
- Prepaid tax WHT 22, 23, 26 and final
- Prepare and lodge the monthly tax return (SPT Masa) to DGT
- Do the recapitulation and send all the “bukti potong” and inform vendors to collect them.
- Ensure that all overseas vendors have the COD & DGT1 which have been submitted to STSI
- Arrange & maintaining administrative process & document include renewal with Tax Office
- Filing SPT & wire transfer receipt all taxes
- Internal Controls
- Ensure that all company policies and procedures are followed
- Ensure that every major Ledger accounts have detail listing which ties with the General ledger balance.
- Ensure that all controls elements are in place for all major items in the GL and properly authorized such as:
- Tax Reconciliation
- AP & prepaid reconciliation
- Reporting
- Perform the detail sub ledger (such as: Detail Prepaid, Detail AP Trade, Fixed Asset mutation & register, Detail Outstanding Cash advance and Advance Payment, Detail Tax Payable) for monthly financial reports on a timely manner
- Perform the monthly tax reports submission to HQ and Tax Office on a timely manner
- Perform the monthly tax reconciliation reports for PPh 21 (include equalization), PPh 23, PPh 26, PPh 4(2) and VAT Offshore
- Prepare Nominatif list for CITR purposes
