Office Management:
- Oversee daily office operations and ensure that office facilities are well-maintained.
- Manage office supplies inventory and place orders as necessary.
- Coordinate maintenance and repairs of office equipment and facilities.
Administrative Support:
- Provide administrative support to various departments, including scheduling meetings, organizing events, and preparing reports.
- Handle incoming and outgoing correspondence, including emails, letters, and packages.
- Maintain accurate records and files.
Logistics and Coordination:
- Organize and coordinate company events, meetings, and conferences.
- Arrange travel and accommodation for employees and guests.
- Manage office space allocation and seating arrangements.
Vendor and Supplier Management:
- Liaise with vendors and suppliers to ensure timely delivery of goods and services.
- Negotiate contracts and agreements with suppliers.
- Monitor and evaluate the performance of vendors.
Policy Implementation:
- Assist in developing and implementing company policies and procedures.
- Ensure compliance with health and safety regulations.
- Update and maintain office policies as necessary.
Budget Management:
- Assist in managing the office budget and controlling expenses.
- Track and report on expenditures.
- Prepare financial reports and forecasts.
Employee Support:
- Address employee inquiries and provide assistance as needed.
- Coordinate onboarding and offboarding processes.
- Organize and manage employee activities and welfare programs.
Technology and IT Support:
- Coordinate with the IT department to ensure smooth functioning of office technology.
- Provide basic IT support to employees, such as troubleshooting common issues.
Facility Management:
- Oversee the maintenance and security of office premises.
- Ensure cleanliness and orderliness of the office environment.
Project Management:
- Assist in planning and executing special projects and initiatives.
- Monitor project progress and ensure timely completion.
