About Zinc
Zinc Network is an ISO certified U.S. small business with offices in Washington, D.C., London (HQ), Tbilisi, and Warsaw. Zinc conceptualizes and creates programs, interventions, and strategic communications campaigns around some of the world’s most complex problems – from protecting information integrity, to countering violent extremism and promoting good governance.
Zinc has 80+ team members from diverse professional and cultural backgrounds, including diplomats, behavioural scientists, researchers, content producers, digital experts, and service designers. Zinc works with a broad range of governmental, NGO, and private sector clients, including the United States Agency for International Development (USAID); the U.S. Department of State (DOS); the UK Foreign, Commonwealth and Development Office (FCDO); UN agencies and missions; and charitable foundations.
Introducing the role
Zinc seeks a Grants and Procurement Manager for a US State Department funded program to help promote information integrity and independent media in Indonesia. The program will provide independent media and civil society organisations with grants, capacity building and training to help them produce and disseminate engaging, fact-based content.
The Grants and Procurement Manager will be responsible for the process of grant making, managing activities from pre-award to close out. They will support the production of all necessary documents and reporting, ensuring grants are issued, compliance rules are followed, and support is provided to grantees as required. The Grants Manager will work closely with technical colleagues, who will be responsible for setting out the technical detail of calls for proposals, and with team members in the finance department who will support invoicing and the issuance of payments. They will also oversee the acquisition of goods and services for activities in-kind grants activity-level budgeting and tracking. The Grants and Procurement Manager should have the right to work in Indonesia, where the project will be based.
What you’ll be doing:
• Administer and manage program subawards from pre-award through post award and closeout, including drafting calls for proposals, conducting outreach to potential applicants, conducting pre-award risk assessments, drafting subawards, evaluating proposals, reviewing subaward financial reports and invoices, monitoring, and ensuring compliance with Zinc and GEC policies and procedures
• Determine suitability to receive grant funds and assess needs relating to technical assistance and training
• Work with grantees to establish all required reporting frameworks and money controls
• Ensure all relevant grants documentation is available and stored in Zinc’s systems, including through close wok with team members to monitor and record grant-funded projects’ activities and performance
• Review and lead responses to GEC regarding grants, contracts, agreements, and other compliance requirements under the program
• Maintain and update subaward budget trackers and provide budget analysis to Zinc management as requested
• Provide administration for centrally funded contracts, procurements, and consultants
• Train other project staff on implementation of grants, ensuring compliance and smart practices are followed at all points
• Ensure grantees meet all compliance standards, including in relation to branding and marking plans
• Track and monitor subaward cost share
What we need from you:
• Bachelor’s degree and at least five (5) years’ experience as a procurement, subcontracts and/or grants specialist
• Deep knowledge of GEC and USG regulations and contractual, grant, and procurement requirements
• Knowledge of Indonesian international funding regulations
• Demonstrated ability to work effectively with civil society, media, government officials, influencers, the private sector, donors, and other stakeholders
• Demonstrated leadership, versatility, and integrity
• Professional level of oral and written fluency in the Indonesian and English languages
Conditions of Employment
Candidates who receive a job offer will be required to:
- Disclose any previous disciplinary action against them resulting from a substantiated safeguarding (including any breaches involving trafficking- related activities) or workplace investigation.
- Undergo background checks including employment verification, sexual offender registry (as available), identity confirmation, and anti-terrorism vetting.
Area of Selection
We’re committed to hiring a diverse workforce from different professional and cultural backgrounds, and to that end we encourage a variety of people to apply to join our company to represent the diverse range of subjects associated with our projects.
How to apply
Please include a CV showcasing how your background meets the position requirements. If you require an accommodation to be made at any point throughout the recruitment process, please let us know when contacted.
What we can offer you
The opportunity to work with colleagues from a diverse range of professional and cultural backgrounds including the very best ex-diplomats, television producers, digital media strategists, linguists, researchers, and behavioural scientists from both the public and private sector.
Across Zinc Network there’s a commitment by everyone to deliver meaningful, change across all the subject areas, social challenges, and policy goals we’re striving to achieve.
