Total 3 Manager hr assistant job vacancies in Business Management / Project / Planning category in Indonesia

MidPlaza Holding is looking for a dedicated and highly organized Project Administrative and Operations Assistant Manager to join our team. In this role, you will support project managers in the delivery of projects by ensuring efficient administrative support and operation coordination. You will assist in managing schedules, budgets, and reports while facilitating communication between various departments and stakeholders.

Responsibilities:

Administrative Duties :

1. Oversee all administrative tasks, including documentation, record-keeping, and correspondence related to project activities.

2. Maintain and update project schedules, calendars, and reports for internal and external stakeholders.

3. Handle procurement processes such as requisitions, purchase orders, and vendor coordination.

4. Ensure compliance with company policies and project-related regulations.

5. Support budget tracking, invoice processing, and expense monitoring.

Operational Support :

1. Coordinate logistics for project meetings, site visits, and client interactions.

2. Support resource allocation and tracking, including personnel, materials, and equipment.

3. Collaborate with team members to resolve operational challenges and improve efficiency.

4. Assist in preparing project deliverables, including reports, presentations, and proposals.

5. Act as a liaison between departments to facilitate project execution.

Leadership and Team Collaboration :

1. Supervise administrative staff or junior assistants, ensuring task completion and performance.

2. Work closely with Project Managers and team members to support strategic planning and execution.

3. Identify process improvement opportunities and propose solutions.

Education and Experience :

1. Bachelor’s degree in Business Administration, Project Management, or a related field.

2. 3–5 years of experience in administration, operations, or project support roles.

3. Experience in the construction, engineering, or project-based industries is preferred.

Skills :

1. Strong organizational and multitasking abilities.

2. Excellent communication and interpersonal skills.

3. Proficiency in project management tools and software (e.g., Microsoft Project, Asana).

4. Detail-oriented with the ability to meet deadlines under pressure.

5. Problem-solving skills and the ability to adapt to changing priorities.

• To assist the appointed Project Manager in managing the project inclusive of cost planning, consultant and contractor procurement, design management, construction management until project completion and handover.
• On-site coordination of activities of the appointed project consultants in alignment with the project schedule and budget.
• Engage with project stakeholders (internal to the client) and external (e.g., industrial estates, authorities, and providers) in connection with the project.
• Manage and oversight all project procurement and coordination activities including, but not limited to the procurement of early works and main contractors, critical equipment and other specialist suppliers.
• Aiding appointed Project Manager in administering appointed contracts and undertake all necessary interfacing and reporting with the contractors during the post-contract phase.
• To maintain effective project governance, processes and systems to be utilised throughout project.
• To manage the implementation of the master programme, manpower, materials & plant schedules.
• Responsible for the project planning, including producing the detailed project plan.
• To lead and facilitate the overall cross-functional project team.
• To prepare master programme, formal project progress and other reports.
• Any other work-related tasks or duties deemed required and assigned by the management / line manager.

• Responsible for all aspects of the development and implementation of assigned projects.

• Work with management teams to translate strategic objectives into executable projects, and to develop plans for achieving stated objectives.  Provide executives with project risk assessments and summary level project status reports.

• Develop budget for project(s) and keep within budget.

• Develops detailed work plans, schedules, project estimates, resource plans, raise AFE & status reports. 

• Leading the rapid & flawless execution of high-profile cross-functional projects.  

• Create detailed project plans that explicitly align the efforts of multiple functional specialties (e.g. Sales, Marketing, R&D, Supply Chain, Finance, IT, other).

• Leverage Design for Lean Sigma methods & tools to: accelerate project timelines, encourage cross-functional collaboration, and build quality into projects from the outset.

• Ensure teams meet or exceed anticipated project benefits on-time, within budget, and with the desired level of quality.

• Work effectively with internal and external clients, third party vendors, and senior management in accomplishing project objectives.

• Partner with site leaders to train and deploy Enterprise Lean Sigma practices.

• Own ELS assessment and improvement initiatives.

• Support the select core implementation team members and introduce them to: value stream management process, 5S, visual controls, VSM, Kanban, Daily MDI, etc.

• Develop ELS training plans, site’s trainers and track progress.

• Monitor the team’s progress in applying the Enterprise Lean Sigma techniques

• Review current and future state value stream maps and kaizen proposals.

• Apply Enterprise Lean Sigma assessment throughout the site and participate on ELS site assessments.

• Lead site’s layout and flow process improvement efforts.