Total 4 business management project planning job vacancies in Adonara, East Flores Regency

MidPlaza Holding is seeking a skilled and proactive Project Administrative and Operations Staff to support our project management team. In this role, you will play a vital role in ensuring that projects run smoothly and efficiently by providing essential administrative support and coordinating operational activities. Your contribution will be key to maintaining organized workflows and facilitating effective communication among various stakeholders.

Responsibilities:

1. Manage project correspondence (letters, emails, invoices, etc.) according to company procedures.
2. Ensure timely distribution of correspondence.
3. Help the Project Manager/Admin Coordinator with daily administrative tasks.
4. Keep all backup data stored properly and easily accessible.
5. Handle General Affairs tasks for the project department (e.g., buying supplies, booking vehicles, arranging meetings, etc.).
6. Assist the project team with business travel administration.
7. Prepare correspondence such as Purchase Requests (PR), Site Instructions (SI), memos, and other needed forms for the site.
8. Create schedules and coordinate meetings with internal and external teams (contractors).
9. Take notes and prepare Minutes of Meeting (MoM) for project meetings.
10. Organize project site documents following company procedures, including approved drawings, permits, meeting minutes, and other related documents.
11. Ensure timely distribution of project documents and information at the site.
12. Make sure all backup data is properly stored and easily accessible when needed.
13. Assist the Project/Construction Manager with daily administrative tasks.
14. Provide support for General Affairs tasks.
15. Complete project-specific licensing documents not handled by consultants and maintain good relations with external parties (local government, police, etc.).
16. Handle correspondence with government and private institutions.
17. Update supervisors on the status of licensing processes.
18. Manage vehicles and accommodations, including maintenance for project needs.
19. Oversee operational needs (petty cash) and logistics for the project.

• Minimum education : Associate's Degree (D3) or Bachelor’s Degree (S1).
• Have at least 1 years experience.
• Detail-oriented in performing tasks.
• Thinks in a structured manner.
• Friendly, honest, disciplined, enjoys interacting with people, and willing to help.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Photoshop).
• Familiar with internet operations (email).
• Good command of the English language.
• Strong communication skills.
• Able to coordinate effectively.
• Efficient in work.
• Presentable appearance.

MidPlaza Holding is looking for a dedicated and highly organized Project Administrative and Operations Assistant Manager to join our team. In this role, you will support project managers in the delivery of projects by ensuring efficient administrative support and operation coordination. You will assist in managing schedules, budgets, and reports while facilitating communication between various departments and stakeholders.

Responsibilities:

Administrative Duties :

1. Oversee all administrative tasks, including documentation, record-keeping, and correspondence related to project activities.

2. Maintain and update project schedules, calendars, and reports for internal and external stakeholders.

3. Handle procurement processes such as requisitions, purchase orders, and vendor coordination.

4. Ensure compliance with company policies and project-related regulations.

5. Support budget tracking, invoice processing, and expense monitoring.

Operational Support :

1. Coordinate logistics for project meetings, site visits, and client interactions.

2. Support resource allocation and tracking, including personnel, materials, and equipment.

3. Collaborate with team members to resolve operational challenges and improve efficiency.

4. Assist in preparing project deliverables, including reports, presentations, and proposals.

5. Act as a liaison between departments to facilitate project execution.

Leadership and Team Collaboration :

1. Supervise administrative staff or junior assistants, ensuring task completion and performance.

2. Work closely with Project Managers and team members to support strategic planning and execution.

3. Identify process improvement opportunities and propose solutions.

Education and Experience :

1. Bachelor’s degree in Business Administration, Project Management, or a related field.

2. 3–5 years of experience in administration, operations, or project support roles.

3. Experience in the construction, engineering, or project-based industries is preferred.

Skills :

1. Strong organizational and multitasking abilities.

2. Excellent communication and interpersonal skills.

3. Proficiency in project management tools and software (e.g., Microsoft Project, Asana).

4. Detail-oriented with the ability to meet deadlines under pressure.

5. Problem-solving skills and the ability to adapt to changing priorities.

1. Coordination with Team and Contractors
• Engage in effective communication with various project teams, including architects, contractors, and subcontractors, to ensure the seamless execution of project tasks.
• Adjust work schedules in collaboration with relevant stakeholders to maintain alignment with the established project timeline.
2. Supervision of Work Implementation
• Ensure that all processes are executed in accordance with the designated design plans, working drawings, and technical specifications.
• Verify that the quality of workmanship adheres to predetermined standards, both concerning materials and the final outputs.
• Identify and address any issues that may arise on-site, fostering coordination to facilitate timely resolutions.
3. Quality Control Inspection
• Evaluate incoming materials at the project site to confirm compliance with specified requirements.
• Conduct quality control assessments at each stage of the project to minimize errors and optimize results.
• Provide reports or feedback regarding any discrepancies between the planned approach and actual implementation observed on-site.
4. Progress Reporting
• Prepare daily, weekly, or monthly reports detailing project progress, challenges encountered, and the strategies employed to address them.
• Document any modifications or adjustments made throughout the implementation process.
5. Management of Design Changes
• In the event of design modifications initiated by the project owner or designer, the site interior must assess the implications for the project schedule and budget, coordinating with all involved parties accordingly.
• Implement these changes effectively, ensuring that all stakeholders understand and concur with the adjustments made.
6. Final Inspection and Completion
• Oversee that all aspects of interior finishing—such as painting, furniture installation, and other decorative elements—are executed with precision and attention to detail.
• Conduct a comprehensive final inspection to verify the absence of defects or imperfections prior to the formal handover of project deliverables to the client.

1. Educational Background: Graduated with a degree in Interior Design from an accredited university.
2. Professional Experience: Possesses a minimum of 8 years of experience in consulting and contracting, particularly in hotel and commercial projects.
3. Technical Proficiency: Demonstrates a strong command of software applications, including AutoCAD, SketchUp, Adobe Creative Suite, and Microsoft Project.
4. Interpersonal Skills: Exhibits excellent interpersonal and communication skills.
5. Language Skills: Proficient in English, with strong verbal and written communication abilities.
6. Work Environment Adaptability: Capable of working effectively under pressure, in a fast-paced environment, and managing multiple projects simultaneously.
7. Flexibility in Relocation: Willing to be assigned to locations outside of the city for specified durations as required by project demands.

The Project Manager will oversee the planning, implementation, and completion of various projects within MidPlaza Holding. This role is responsible for coordinating and leading cross-functional teams to ensure projects are executed successfully and meet the defined objectives. The Project Manager will be responsible for managing project timelines, budgets, resources, and deliverables to ensure project success.

Responsibilities:

• Develop and maintain project plans, timelines, and budgets.
• Coordinate project activities, resources, and tasks across cross-functional teams.
• Apply, implement project management processes and project schedule controls to ensure the project is executed properly
• Develop and manage the overall design to be developed for a project including construction procedures and program.
• Manage and communicate all design requests to the project team.
• Controlling the safety and applying zero accident working environment.
• Ensure projects are completed on time, within budget, and in accordance with quality standards.
• Manage project documentation and ensure proper documentation is maintained throughout the project lifecycle.

• Bachelor's degree in Architecture.
• Have experience in residential project/landed house.
• Proven experience as a Project Manager or similar role.
• Have ability to develop, manage project design, and budget controlling.
• Strong leadership and project management skills.
• Excellent organizational and time management skills.
• Excellent communication and interpersonal skills.