The Procurement Officer (“Admin”) is responsible for the administrative works of Procurement such as Purchase Order creation & distribution and maintaining internal Tracker to help the operational business of the Company.

Responsibilities

• Create Purchase Order (PO) as required by the Procurement Buyer
• Send PO to Vendor by email & ensure the Vendor received the email
• Manage the end-to-end administrative process of Vendor Management to fulfill the Users and/or Regulatory needs, such as Vendor Registration
• Proactively liaise with the Procurement Buyer for the Purchase Order purpose
• Maintain the internal Tracker for end-to-end PR to PO journey for SLA & Saving reporting

• Minimum Diploma 3 in any major 
• No Minimum of years of experience as an Officer or Admin Purchasing/Procurement
• MS excel mastery, familiar with SAP is plus point
• Preferably have excellent communication skill including negotiation and presentation 
• Teamwork player
• Able to understand stakeholder needs, analyze their needs and be a solution-oriented person.
• Eager to learn new things and challenge
• Detail oriented

• Responsible for procurement life-cycle and vendor management for marketing, work equipment, IT assets and services, and various ready-made or custom materials and services
• Negotiate contracts with key suppliers, including costs and terms of supply, service, and quality while working with cross-functional stakeholders
• Develop, implement and manage an annual vendor review process and an ongoing vendor approval process
• Analyze spend to develop cost reduction road maps and strategies
• Work with the legal department to ensure contract terms are favorable to the company
• Manage vendor onboarding and verification, and ensure NDAs are set in place to protect company information

In this way, you’ll be making our hotel something special...

• You’ll assist your supervisor in purchasing needs and meeting orders.
• You’ll ensure that all purchase order requests are properly completed and approved.
• You’ll obtain competitive price quotations and confirm purchase availabilities.
• You’ll ensure that purchases are made on time by placing orders with vendors.
• You’ll maintain good relationships with service and product providers.

• Membuat & upadate dashboard penawaran dan procurement dari source data S&OP
• Memonitor proses procurement dari Penawaran-inbound secara harian, mingguan dan bulanan
• Menggali insight/ issue dari pencapaian KPI tim, membuat report dan dapat memberikan rekomendasi planning berdasarkan temuan tersebut
• Berkomunikasi dengan divisi lain yang berhubungan dengan procurement
• Memastikan dan melengkapi dokumen vendor sebelum dan setelah transaksi
• Menganalisa performa vendor, harga beli dan situasi pasar
• Memastikan end to end process Procurement berjalan sesuai dengan SLA
• Membuat pengajuan terkait budget bulanan tim Procurement dan report dari aktualisasi penggunaan
• Kolaborasi dengan Procurement tim di lapangan