Total 6 accounts cum admin executive job vacancies in Administrative / Clerical category in south tangerang

Primarily develop and analyze administrative matter in team internal and eksternal.

Job Purpose

This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carry out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.

Primary Responsibilities

Administrative and coordination

• Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings

• Screen/handle telephone calls, appointments, mails and emails and take action accordingly

• Take minutes at the Executive Committee Meeting

• Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager

• Prepare and manage correspondences with internal and external parties for General Manager’s signature

• Attend to requests from divisional, corporate or owners offices and facilitate it accordingly

• Attend to residents/patrons’ special requests or complaints that are directed to the General Manager

• Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly

• Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.

• Maintain systematic up-to-date filing and tracing systems

• Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office

• Maintain and update Executive Committee and Department Heads’ leave record

• Maintain and update ‘Manager-On-Duty’ schedule

• Prepare monthly financial data reports

• Maintain confidentiality of sensitive matters/issues

• Manage and upkeep the functionality and cleanliness of the office

• Ensure adequate stock of office stationery

• Maintain a high level of professionalism and project a positive image of the organization.

Other Responsibilities

• Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features

• Be fully conversant with hotel fire & life safety/emergency procedures

• Attend all briefings, meetings and trainings as assigned by management

• Maintain a high standard of personal appearance and hygiene at all times

• Perform other reasonable duties assigned by the assigned by the Management

• Responsible for delivering a high-quality data entry process for loan applications and document uploads into the system.
• Coordinate with various individuals such as surveyors, credit analysts, branch managers, and marketing teams to support operations.
• Review loan applications to ensure data and document completeness, meeting target SLA times.
• Safeguard all loan documents according to standard operating procedures and provide requested documents promptly for audits.
• Safely store collateral documents temporarily at the branch before transferring them to the Head Office.
• Act as a customer service representative at the branch, liaising with the Head Office's customer experience team to address customer issues and questions.
• Responsible for day-to-day branch operations processing, including generating reports and reconciling payments and costs.
• Ensure all contracts, payment information, and welcome packs are sent to customers promptly.

• At least a Bachelor's Degree from a reputable university with an excellent GPA, preferably in accounting, finance, economics, or business administration.
• Proficient in Microsoft Office, including Word and Excel, with advanced knowledge of functions such as PIVOT and VLOOKUP.
• Demonstrated experience in managing large data sets.
• Meticulous attention to detail and adherence to given procedures.
• Strong communication skills and ability to effectively communicate process recommendations in operational areas.

• Memastikan dokumen kendaraan sesuai dengan fisik kendaraan.
• Menganalisis hasil pengecekan kendaraan yang telah dilakukan oleh inspector untuk pengajuan pembelian kendaraan.
• Melakukan pelaporan ketika terjadi kejanggalan dalam proses pengecekan.
• Berkoordinasi dengan beberapa divisi lain untuk melakukan tindak lanjut.
• Memantau dokumen kendaraan setelah pengajuan pembelian selesai.
• Menyimpan kertas kerja hasil pengecekan sebagai bukti yang sah.

• Latar belakang pendidikan terakhir minimal Diploma 3 (semua jurusan).
• Memiliki kemampuan komputer yang baik, terutama dalam Microsoft Excel.
• Memiliki latar belakang pengalaman kerja sebagai document control merupakan nilai tambah.
• Memiliki kemampuan berpikir kritis dan sistematis.
• Memiliki penampilan yang baik, bermotivasi tinggi, siap bekerja di bawah tekanan, dan menghadapi tenggat waktu yang ketat.
• Memiliki komunikasi yang baik, keterampilan interpersonal yang baik, dan mampu bekerja dalam tim.

• Perform data entry tasks accurately and efficiently to maintain an organized and up-to-date database for the Collection Department.
• Manage and maintain documents related to collections, ensuring proper filing and organization for easy retrieval and reference
• Establish good communication with other divisions to support collection performance.
• Take responsibility for all administrative tasks within the Collection division.

• Hold a minimum of a diploma degree.
• A minimum of 1 year of experience in the financing/banking industry will be advantageous.
• Strong communication skills, attention to detail, the ability to multitask, and the capacity to work under pressure are essential.
• Proficiency in Microsoft Office, including Excel for report generation.
• Proficiency in using spreadsheet software.
• Ability to analyze the performance data of the portfolio.
• Proficiency in English would be a plus.

• Collaborate closely with a more senior member of the research team to support the review of reports.
• Act as a valuable sounding board for fellow researchers throughout the project.
• Participate actively alongside researchers in discussions with other teams while prioritizing accurate documentation (e.g., note taking, screen recording).
• Assist in organizing logistics for outreach research fieldwork sessions.
• Ensure strict adherence to project compliance requirements, including incentive management and project documentation.

• A minimum of 1 year of experience as a writer or in the research industry is preferred. Fresh graduates are also encouraged to apply.
• Graduation from English literature or humanities is a plus.
• Must possess a high level of diligence, attention to detail, and quick response time.
• Ability to work remotely with a strong sense of responsibility.
• Ability to take initiative and deliver results.
• Excitement for a fast-paced working environment and comfortable dealing with ambiguity.
• Excellent communication skills in both English and Indonesian.
• Proficiency in written English and Indonesian is required.
• Residing in Jabodetabek is required.