Deskripsi Pekerjaan :

• Membuat penawaran harga sesuai permintaan dari team sales
• Membuat database customer yang diberikan oleh team sales
• Membantu segala kebutuhan team sales untuk tercapainya target penjualan
• Berkoordinasi dengan bagian produksi mengenai proses pengerjaan produk yang di pesan oleh customer
• Berkoordinasi dengan bagian pengiriman mengenai proses pengiriman produk yang dipesan oleh customer

• Input Data
• Membuat Laporan Harian, Mingguan, Bulanan & Tahunan
• Stock Opname
• Arsip
• Administrasi

OVERVIEW OF DUTIES

To handle all administration and ensure the smooth running of the department under the supervision of the Director of Sales.

MAIN RESPONSIBILITIES

Customer relations

• Ensures that team organization remains flexible and ready to meet customer needs.
• Able to welcome all guests at the hotel/department upon arrival and provide basic information as and when required.

Professional Techniques / Production

• The Sales Administration performs its duties within the framework defined by the chain and hotel norms and international regulations specified by the Director of Sales.
• Assist the Sales Executive and Manager in organizing the filing system of the Division / Department / Section.
• Ensure that stationery item stock is accounted for and well maintained.
• Organize the recording system for all incoming and outgoing correspondence and incoming telephone calls.
• Handle all typing work required. Take minutes of meetings.
• Assist in the dispatch and collection of correspondence in the hotel.
• Ensure the cleanliness of the office.
• Handle all incoming telephone calls and take messages.
• Prepare and send out facsimile messages.
• Assist in the packing of materials when required. e.g. hotel brochures, sales kits, giveaways etc.
• Is familiar with the operation and application of the hotel's computer, typewriter, personal computer (operating the required programs), facsimile and office telephone switchboard system, and all necessary computer software programs.
• Able to welcome all guests at the hotel/department upon arrival and provide basic information as and when required.
• Keeps well-informed about the product (lodging, catering, and other facilities)

Team management and cross-departmental responsibilities

• Works in collaboration with the other departments

HCBP/HRBP :

Bertanggung jawab atas hal yang terkait dengan Human Capital meliputi proses Recruitment, Payroll, Training dan administrasi kekaryawanan

Melakukan coaching & controlling kepada subordinate (HC Personalia & HC training)

Primarily develop and analyze administrative matter in team internal and eksternal.

• Responsible for delivering a high-quality data entry process for loan applications and document uploads into the system.
• Coordinate with various individuals such as surveyors, credit analysts, branch managers, and marketing teams to support operations.
• Review loan applications to ensure data and document completeness, meeting target SLA times.
• Safeguard all loan documents according to standard operating procedures and provide requested documents promptly for audits.
• Safely store collateral documents temporarily at the branch before transferring them to the Head Office.
• Act as a customer service representative at the branch, liaising with the Head Office's customer experience team to address customer issues and questions.
• Responsible for day-to-day branch operations processing, including generating reports and reconciling payments and costs.
• Ensure all contracts, payment information, and welcome packs are sent to customers promptly.

• At least a Bachelor's Degree from a reputable university with an excellent GPA, preferably in accounting, finance, economics, or business administration.
• Proficient in Microsoft Office, including Word and Excel, with advanced knowledge of functions such as PIVOT and VLOOKUP.
• Demonstrated experience in managing large data sets.
• Meticulous attention to detail and adherence to given procedures.
• Strong communication skills and ability to effectively communicate process recommendations in operational areas.

• Memastikan dokumen kendaraan sesuai dengan fisik kendaraan.
• Menganalisis hasil pengecekan kendaraan yang telah dilakukan oleh inspector untuk pengajuan pembelian kendaraan.
• Melakukan pelaporan ketika terjadi kejanggalan dalam proses pengecekan.
• Berkoordinasi dengan beberapa divisi lain untuk melakukan tindak lanjut.
• Memantau dokumen kendaraan setelah pengajuan pembelian selesai.
• Menyimpan kertas kerja hasil pengecekan sebagai bukti yang sah.

• Latar belakang pendidikan terakhir minimal Diploma 3 (semua jurusan).
• Memiliki kemampuan komputer yang baik, terutama dalam Microsoft Excel.
• Memiliki latar belakang pengalaman kerja sebagai document control merupakan nilai tambah.
• Memiliki kemampuan berpikir kritis dan sistematis.
• Memiliki penampilan yang baik, bermotivasi tinggi, siap bekerja di bawah tekanan, dan menghadapi tenggat waktu yang ketat.
• Memiliki komunikasi yang baik, keterampilan interpersonal yang baik, dan mampu bekerja dalam tim.

• Perform data entry tasks accurately and efficiently to maintain an organized and up-to-date database for the Collection Department.
• Manage and maintain documents related to collections, ensuring proper filing and organization for easy retrieval and reference
• Establish good communication with other divisions to support collection performance.
• Take responsibility for all administrative tasks within the Collection division.

• Hold a minimum of a diploma degree.
• A minimum of 1 year of experience in the financing/banking industry will be advantageous.
• Strong communication skills, attention to detail, the ability to multitask, and the capacity to work under pressure are essential.
• Proficiency in Microsoft Office, including Excel for report generation.
• Proficiency in using spreadsheet software.
• Ability to analyze the performance data of the portfolio.
• Proficiency in English would be a plus.

Responsibilities

• Responsible for obtaining, reviewing and arranging all loan documents.
• Inputs and updates loan data into using system.
• Assembles and verifies loan documents for accuracy.
• Observing loan activity to determine whether the terms of a loan have been met by the borrower

Requirement

• Minimum 2 years of relevant working experience in credit administration and operation, preferably from start-up/tech company or financial industry.
• Good knowledge on Unsecured loan process and policies, business and Digital Platform.
• Basic proficiency in using data tools (SQL, BigQuery, etc)
• Excellent communication skill and stakeholders’ management.
• Meticulous, have a strong analytical skills and problem solving.

Job Description

Job Description:

- Efficiently manage the reception, verification, recording, filing, and organization of legal documents within the Legal Depository.

- Meticulously proofread translations of legal documents to ensure accuracy and adherence to standards.

- Coordinate the preparation and circulation of legal documents for signature by authorized parties within the IAA.

- Vigilantly monitor the validity of the company's permits and licenses.

- Scrutinize and verify invoices received from IAA's vendors to maintain financial accuracy.

- Ensure the availability of stock and facilitate the requisition of stationery for the IAA Legal department.

- Undertake various administrative tasks as directed by the Head of Legal to support the department's operational efficiency.

Requirements:

- Possess a Bachelor's Degree from a reputable university, with a preference for a major in Law.

- Demonstrate a minimum of 2 years of administrative experience.

- Exhibit fluent written and spoken English communication skills.

- Adaptability to a dynamic and fast-paced work environment.

- Proficient in MS Office applications (Word, PowerPoint, Excel).

- Ability to work both independently and collaboratively within a team.

- Strong attention to detail and organizational skills.

- Capable of performing effectively under pressure.

This refined job description maintains the essence of the original draft while enhancing the clarity and professionalism of the language.

Embedded Lending needs admin to handle all partners’ documentation, pre-review NDAs, Agreements before submitted to legal team 

Responsibilities:

• Pre-review NDA/Agreements of Partnership Lending Sales Team before submitted to legal team 
• Actively coordinating with other departments to process Sales Team’s agreement signing
• Create filing system for Sales Team’s agreement documents 
• Assisting sales team to create and update records of loan booking, disbursement, etc 
• Coordinate with other departments (e.g., finance, operations) to ensure timely and accurate processing of sales orders
• Prepare and maintain sales reports, presentations, and documentation
• Support the sales team in achieving sales targets and objectives

• Bachelor degree of law 
• Fresh graduates are welcome to apply 
• Experience as sales admin will be a plus 
• Good financial knowledge
• Strong organizational and administrative skills
• Excellent communication and interpersonal skills
• Proficient in using Microsoft Office (e.g., Excel, PowerPoint, Word)
• Ability to multitask and prioritize tasks effectively
• Detail-oriented with a high level of accuracy
• Ability to work well in a team and collaborate with cross-functional teams

• Collaborate closely with a more senior member of the research team to support the review of reports.
• Act as a valuable sounding board for fellow researchers throughout the project.
• Participate actively alongside researchers in discussions with other teams while prioritizing accurate documentation (e.g., note taking, screen recording).
• Assist in organizing logistics for outreach research fieldwork sessions.
• Ensure strict adherence to project compliance requirements, including incentive management and project documentation.

• A minimum of 1 year of experience as a writer or in the research industry is preferred. Fresh graduates are also encouraged to apply.
• Graduation from English literature or humanities is a plus.
• Must possess a high level of diligence, attention to detail, and quick response time.
• Ability to work remotely with a strong sense of responsibility.
• Ability to take initiative and deliver results.
• Excitement for a fast-paced working environment and comfortable dealing with ambiguity.
• Excellent communication skills in both English and Indonesian.
• Proficiency in written English and Indonesian is required.
• Residing in Jabodetabek is required.