Total 34 Administrative / Clerical job vacancies in benoa kuta selatan kab badung bali indonesia

Jobdesc :

1. Making Inquiry, Quotation, Purchase order ＆ order confirmation

2. Making weekly sales reports from the system

3. Making Schedule delivery, form delivery sheet, follow process delivery

4. Prepare documents for Invoice (Manual and Portal website Customer)

5. Check Invoice from vendor for send to customer

6. Control stock at warehouse and control stock forecast

7. Other related tasks as assigned

Jobdesc:

• Reception Desk
• Maintain car reservation
• Maintain invoice (collect and submission), Maintain office supplies
• Maintain reimbursement for claim, Summary drivers and OB's attendance 
• Prepare Niguri Stock Office Supplies
• Prepare Purchase Orders 
• Prepare Parking Sticker Renewal 
• Prepare SPK Asset and Rental Issue Purchase Order to Vendor Prepare payment request
• Hotel Reservation 
• Document Filing

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Job Purpose

This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carry out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.

Primary Responsibilities

Administrative and coordination

• Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings

• Screen/handle telephone calls, appointments, mails and emails and take action accordingly

• Take minutes at the Executive Committee Meeting

• Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager

• Prepare and manage correspondences with internal and external parties for General Manager’s signature

• Attend to requests from divisional, corporate or owners offices and facilitate it accordingly

• Attend to residents/patrons’ special requests or complaints that are directed to the General Manager

• Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly

• Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.

• Maintain systematic up-to-date filing and tracing systems

• Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office

• Maintain and update Executive Committee and Department Heads’ leave record

• Maintain and update ‘Manager-On-Duty’ schedule

• Prepare monthly financial data reports

• Maintain confidentiality of sensitive matters/issues

• Manage and upkeep the functionality and cleanliness of the office

• Ensure adequate stock of office stationery

• Maintain a high level of professionalism and project a positive image of the organization.

Other Responsibilities

• Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features

• Be fully conversant with hotel fire & life safety/emergency procedures

• Attend all briefings, meetings and trainings as assigned by management

• Maintain a high standard of personal appearance and hygiene at all times

• Perform other reasonable duties assigned by the assigned by the Management

Join our team and be part of the continued success of Bali’s largest integrated resort.

We offer an exciting career opportunity for an individual with the following details:

Summary of Responsibilities:

• Assist with the coordination of meetings and events within the Food & Beverage department
• Assist with the preparation of reports, presentations, and other documentation
• Assist with the coordination of events and special promotions within the Food & Beverage department
• Assist with inventory management and procurement process
• Organize and maintain files and documents
• Handle administrative requests and queries from the team
• Coordinate with suppliers and vendors to ensure timely delivery of goods
• Handle incoming and outgoing correspondence

• Only for Indonesian Citizen
• Minimum of 1 years' experience in the same or related position in a large luxury resort or hospitality industry
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail with accuracy, multitasking, and problem solving skills
• Eloquent in English communication in both written and spoken. Knowledge of additional languages is an advantage
• Diploma in F&B Division, Hospitality, or other relevant fields. Bachelor's degree is desirable