Total 5 office administrator job vacancies in F&B / Tourism / Hospitality category in Indonesia

• Assist in the daily administrative tasks of the Food & Beverage department, including but not limited to filing, data entry, and maintaining records.
• Manage correspondence, emails, and phone calls efficiently, ensuring timely responses and proper documentation.
• Coordinate meetings, appointments, and reservations for F&B management and staff.
• Prepare and maintain accurate reports, spreadsheets, and presentations as required by the F&B management team.
• Assist in compiling data and information for budget planning, inventory management, and other F&B operational needs.
• Ensure all documentation is organized, up-to-date, and easily accessible.

We are looking for a dedicated and professional Front Office Supervisor to lead our front desk team and ensure exceptional guest experiences. As a crucial part of our hospitality team, you will oversee daily front office operations, train and motivate staff, and provide support to the Front Office Manager.

Responsibilities:

• Controling FDA & GRO staff
• Coordinate with other departments for complaints, guests requests and room arrangements.
• Responsible to ensure Daily Operation ran well and smooth at all area
• Able to perform well under pressure, open minded person.
• Having passion to serve, sociable, and open minded.

• Educational and Professional Qualification (Min Diploma In Hospitality Industry)
• Relevant working experiences.
• Understand and knowledgable of Front Office and Hotel Operations
• Honest, responsible, hardworker and willing to help
• Excellent English Communication

We are seeking an enthusiastic and detail-oriented Assistant Front Office Manager to support our front office operations. In this role, you will play a crucial part in ensuring the smooth and efficient functioning of the reception area, assisting in managing the front desk team, and providing excellent service to our guests.

Responsibilities:

• Assist the Front Office Manager in overseeing daily front desk operations.
• Ensure that guests receive a warm and friendly welcome upon arrival.
• Handle guest inquiries, complaints, and requests in a professional and timely manner.
• Coordinate and manage reservations, check-ins, and check-outs efficiently.
• Train and mentor front desk staff to maintain high standards of customer service.
• Monitor front desk activities and ensure compliance with company policies.
• Assist in managing the front office budget and inventory of supplies.
• Collaborate with other departments to enhance the guest experience.
• Perform other related duties as assigned by the Front Office Manager.

• Proven work experience as a Front Office Manager minimum for 1 year
• Diploma/ Bachelor’s degree in hospitality management or relevant field
• Proficiency in English (oral and written)
• Solid knowledge of OPERA Hotel System
• Excellent communication and people skills
• Willing to be placed in Karawang

• Source and negotiate with suppliers to procure goods and services required for the business, such as housekeeping supplies, food and beverages, maintenance materials, etc.

• Maintain accurate inventory records, monitor stock levels, and coordinate with the Operations Manager to ensure timely replenishment
• Accurately input and update procurement and inventory data into the system.
• Match purchase orders, invoices, and delivery notes to ensure accuracy and resolve discrepancies
• Build and maintain strong relationships with vendors and suppliers.
• Provide general administrative support, including filing, record-keeping, and handling correspondence related to procurement
• Monitor and control costs related to procurement to ensure alignment with budgetary constraints
• Prepare and submit regular reports on procurement activities, inventory levels, and cost analysis
• Ensure that all procurement activities comply with company policies and relevant regulations

• Bachelor’s degree in Business Administration,  Supply Chain Management, Hospitality Management or a related field

• Bachelor's degree in business, supply chain, management, finance or a related field
• Minimum of 2 years of experience in procurement, purchasing or supply chain management, preferably within the hospitality industry
• Strong attention to detail and accuracy in data input and record-keeping
• Good verbal and written communication skills in both English and Indonesian
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Ability to negotiate effectively with suppliers and vendors
• Proficient in using procurement software, inventory management systems, and general office applications (e.g., Microsoft Office Suite)
• Ability to identify and resolve issues related to procurement and inventory management
• Willingness to work in the site on daily basis

Hi! We are looking for Office Facility & Management to help us maintain a secure and well-functioning work environment. You will work to check devices, structures and systems (e.g. fire alarms and air-conditioners) on a regular basis and identify needs for repairs and renovations. You will also need to conduct cost analyses when purchasing new systems or services. Moreover, you will liaise with cross-function department and internal stakeholders.

Responsibilities

1. Ensure workspace readiness according to company needs by:

• Creating and organizing cleaning duty schedules for the Office Assistant, Messenger, and Mailing team.
• Performing regular inspections of work areas on every floor to ensure cleanliness and tidiness.
• Arrange for regular maintenance of equipment and internal systems (e.g. cooling system, alarms, security cameras)
• Check rooms and furniture to identify needs for repairs or renovations

2. Conduct inventory and maintain stock of office supplies, including pantry items and stationery

3. Supervising the inventory of office and building access managed by receptionists

4. Reviewing and approving office parking access requests based on requirements

5. Prepare monthly reports using Excel and spreadsheets to track office expenditures

6. Arrange accommodations for tickets and hotels for every business trip

7. Serve as the point of contact for employee requests related to office supplies procurement, room reservations, and building overtime

8. Evaluate the performance of the Office Assistant, Messenger, and Mailing team

9. Conduct market research and compare costs and benefits when evaluating new vendors

10. Able to do office project such as Relocations, Renovations, and Layout/Fit out New Floor and New Buildings

11. Ensure compliance with health and safety regulations (K3)

• 1-2 years of experience in Office Management, Facility Management, or General Affair position
• Capable of managing tasks that demand orderliness, organizational skill, and meticulous attention to detail
• Excellent communication skills both written and verbal and ability to effectively communicate with diverse groups at both a general and technical level
• Demonstrated ability to supervise and manage a team of Office Assistants with decisiveness and a strong commitment to upholding high standards of office appearance
• Strong problem-solving skills to address facility-related issues promptly
• demonstrate integrity in the workplace through honesty and transparency of information
• Have strong responsibility by taking ownership on any given task
• Have Project Planning & Management ability to multitask effectively
• Proficient in completing administrative tasks and experienced in working with Microsoft Excel and Google Spreadsheets

• Supportive teammates.
• Health insurance benefits.
• Self development activities that support careers.
• Broaden your knowledge in financial investment.