Total 14 affairs manager job vacancies in Indonesia

• To manage the Hygiene Team across both manufacturing facilities ensuring appropriate resource, training and performance monitoring is in place to uphold the site’s hygiene program, developing a multiskilled workforce which is able to support the site plans and ambitions.
• To work in close collaboration with the site leadership and planning teams to ensure that adequate consideration for cleaning processes is taken into account during the planning cycles.  
• To be the main point of contact for the external chemical supplier, developing operational, cost and quality lead KPIs, participating in the appropriate governance structure to monitor and clearly communicate performance against the KPIs to the Senior Management Team and colleagues.
• Identify and lead continuous improvement projects as quality tactical implementation plans agreed by the Senior Management team and in conjunction with the Chemical Supplier ensuring there is a continual cycle of challenging cost and process to drive efficiency and quality benefits.
• To be responsible for further developing the overall site cleaning risk assessment and program, encompassing areas out with product manufacturing to ensure sufficient verification of cleaning activities is in place.  
• To ensure that the Hygiene Program and associated documentation is continually reviewed and verified as compliant to the legislative, certification and customer requirements of the site, participating external audits as required to represent the Hygiene Program.  Where amendments are identified as required, ensuring this are robustly embedded into the system.
• Be an active member of the Site Internal Auditing Team, co-operating with all internal audits carried out in relation to Hygiene to ensure appropriate corrective actions, root cause analysis & preventative actions are identified, agreed and rolled out.
• Be an active member of the European Technical Team, providing expertise and support to the other sites as required and participating in the European Internal Audit and KPI reporting program
• Be an active member of the Site HACCP team providing expertise and guidance as required.
• Be an active member of the Site Internal Auditing team carrying out audits out with own area of responsibility against the required certification standards and customer codes of practice. 

• Prepare, implement and compile data for the strategic sales plan, monthly reporting, annual goals, sales  budget, forecasts and other reports as directed/required
• Analyze monthly P&L and month-end reports, identify deviation from business plan goals
• Work with Finance and team in preparation and management of the department’s budget and financial forecasts
• Participate in management meetings to review progress towards achievement of business plan goals and develop the annual business plan related for the department
• Conduct daily briefing with department on current key activities
• Direct and manage all group, transient, and catering/banquet sales activities to maximize revenue for the resort
• Survey, review and analyze competition, customer needs and comments in order to be proactive and adapt with business intelligence
• Determine the effectiveness of existing programs and develop new strategies
• Manage/direct all advertising, public relations and promotional activities
• Actively participates in sales presentations, property tours and customer meetings
• Evaluate changes in guest needs, the guest mix and competitive set, to recommend appropriate product/service and operational changes as necessary
• Participate in community and professional organizations to maintain high visibility and promote a positive image

We are seeking a Talent & Culture Manager to join our team in Kuta Selatan, Indonesia. In this role, you will be responsible for developing and implementing strategies to enhance our organizational culture and manage talent effectively.

Key responsibilities include:

• Develop and implement comprehensive talent management strategies aligned with organizational goals
• Oversee the full recruitment cycle, from sourcing candidates to conducting effective onboarding processes
• Design and implement learning and development programs to enhance employee skills and performance
• Collaborate with leadership to cultivate a positive and productive work culture
• Guide managers through performance management processes and best practices
• Organize and execute employee engagement initiatives to foster a cohesive work environment
• Analyze HR data to provide actionable insights for organizational improvement
• Offer expert HR advice while maintaining strict confidentiality
• Develop and implement diversity, equity, and inclusion initiatives to promote a more inclusive workplace
• Create and manage succession planning strategies to ensure organizational continuity
• Design and oversee employee recognition programs to boost morale and retention
• Conduct regular salary benchmarking and compensation reviews to ensure competitive offerings
• Develop and implement HR policies and procedures in compliance with local labor laws and company standards
• Manage employee relations issues, including conflict resolution and grievance handling
• Collaborate with other departments to align HR initiatives with overall business objectives

• Support the reservations team to ensure all key KPIs are met and maintained including conversion, abandoned call rate and call quality assurance.
• Supporting & Handling Email Reservations
• Taking Internal & External calls follow LISTEN/LQA Standard
• Perfect Arrival Check 
• Rate Loading
• Ensure travel agency commissions, reservations sales conditions, profile tracking and guest recognition is checked, completed and updated accordingly
• Maintain high level of performance within the reservations guest experience, including training and support for the reservations team and liaison with operational teams.
• As instructed by the Director of Reservation Sales, maintain and update reservation systems with accurate tracking and rate information to all distribution channels.

Personally and frequently verifies that guests in his operation are receiving the best possible service available.

Schedules him/herself to be on the front during peak operation hours, checking on standards of services, and cleanliness, is greeting and assist in the check in of guests and escorts VIP guest to the room.

To be demanding and critical to service standards as well as hygiene standards.

To constantly strive to please all guests that he may come into contact with.

Responsible that employees project professionalism and well trained and provide friendly and efficient service.

 Ensure a speedy telephone and message service at all times as well as luggage handling.

Maintains an atmosphere of tranquility at the Front Desk, never giving the impression that there is a problem.

 To ensure all Front Office personnel comply with the hotel’s policies and procedures.

To inspect and follow-up on room repairs to complete out-of-order rooms.

To be familiar with hotel products, facilities, activities, and services, and to be able to explain this to guests and associates.

To ensure that services provided by all Front Office employees meet or exceed standards set by established policies and procedures, and to achieve the highest levels of guest satisfaction and comfort.

To inspect guest rooms and public areas

To ensure orderliness and cleanliness standards are maintained.

To perform running night audit including billing check.

Ability to balance multiple priorities and act a sense of urgency, whilst remaining calm in Front Office, in a correct manner to ensure the maximum efficiency and safety 

 Provides services that are above and beyond for customer satisfaction and retention.

• Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.

• Manages day-to-day operations, ensures the quality, standards and meets the expectations of the customers on a daily basis.

• Displays leadership in guest hospitality, exemplifies excellent customer service and creates a positive atmosphere for guest relations.

• Empowers employees to provide excellent customer service.

• Acts as the guest service role model for the restaurants, sets a good example of excellent customer service and creates a positive atmosphere for guest relations.

• Handles guest problems and complaints.

• Meets with guests on an informal basis during meals or upon departure to obtain feedback on quality of food and beverage, service levels and overall satisfaction.

• Ensures corrective action is taken to continuously improve service results.

• Incorporates guest satisfaction as a component of departmental meetings with a focus on continuous improvement.

• Manages service delivery in outlets to ensure excellent service from point of entry to departure (e.g., greeting from hostess, speed of order taking and food and beverage delivery, fulfillment of special requests, collection of payment & invitation to return).

• Maintains inventory.
• Creates drink and food menus.
• Determines employees’ schedules.
• Ensures bar is well-stocked and clean.
• Tracks customer behavior and sales.
• Maintains budget and monitors costs.
• Maintains drink recipe documentation.
• Oversees planning for special events.
• Appropriately delegates tasks to staff.
• Selects and purchases liquor and other supplies.
• Oversees staff, including bartenders and barbacks, and, in some cases, bouncers, wait staff, and/or kitchen staff as well.
• Hires, trains, promotes, and, when necessary, disciplines or fires staff.
• Selects music, books bands, and provides input on décor and marketing, including social media and other forms of publicity.
• Initiates and maintains vendor relationships.
• Uses point-of-sale tracking technology and bar and restaurant management platforms.
• Manage and maintain the bar’s financial records, including cash handling, budgeting, and reporting.
• Ensure compliance with all local, state, and federal laws and regulations regarding alcohol service and sales.
• Collaborate with other departments, such as kitchen staff and event planners, to ensure seamless operations and customer satisfaction.
• Continuously evaluate and improve the bar’s offerings, including menu items, promotions, and events.

• Take charge of banquet event operation 

• Conduct departmental daily briefings to ensure that all pertinent information is well received by team members. 

• Attend pre-function meeting with Event Organizers, disseminate information and changes to colleagues and relevant departments. 

• Ensure setup is in accordance to guests’ requirement based on Banquet Event Order or Change Log 

• Communicate regularly to all team members regarding guest feedbacks, satisfaction and dissatisfaction received  

• Ensure that team members with direct guest contact possess good product knowledge 

• Enforce and uphold high standards in hygiene and keep track of banquet service equipment to ensure par level for smooth operations 

• Check and ensure that all operating supplies are well stocked and sufficient to run operation 

• Plan the manning allocation/work assignment per Banquet event 

• mplement appropriate and effective measures to keep costs and expenses within budget 

• Supervise the maintenance of service standards during banquet service operations  

• Engage and obtain guests’ feedback during operations to ensure satisfaction 

• Handle guests’ complaints and comments tactfully and efficiently 

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• Manage all incoming leads for the booking of guest rooms and/or meeting/catering functions 

• Develop lead sources through prospecting, referrals, trace files, and cold calls 

• Exceed personal sales goals, monthly, quarterly, annually, through account development and maintenance 

• Conduct site inspections with prospective and existing clients 

• Develop and implement new sales strategies, tactics and action plans for account base 

• Quote and negotiate prices within established parameters with potential and existing clients. Prepare contracts for clients  

• Manage events from the beginning to the end, process all the information pertaining to bookings (to include but not limited to):  

• Electrical, internet, telecom, audio-visual and exhibit requirements 

• Obtain guarantees of food and beverage events from Banquets and kitchen 

• Prepare creative menu proposals with the Chef while keeping in mind food cost, labor cost and kitchen facilities  

• Maintain and update current account information records 

• Ensure rooming list is received 30 days prior to arrival with updated billing instructions 

• Ensure that deposits/cancellation fees where applicable are forwarded to the Accounting department   

• Disseminate event information to the appropriate departments via memos, emails, banquet event orders, directives and rooming lists in a professional and timely manner 

• Conduct daily meeting to review event contracts to ensure last minute changes are communicated accordingly 

• Conduct pre-conference meetings to ensure that key departments are fully aware of relevant details  

• Maintain visibility throughout events and be the on-site client liaison  

• Follow up post-event to address any issues whilst soliciting return business 

• Establish good business and social relationships within the industry and participate in PR activities to increase sales leads for the Hotel  

• Prepare weekly, monthly, quarterly and annual reports as required.  

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• Assist and ensure that the setup of function room is in accordance to Banquet Event Order  

• Ensure that all pre requisitions for the functions are checked correctly and ready for setting up when the time arrives 

• Co-ordinate closely with Chef and to have a clear understanding on the menu served for the event 

• Supervise the maintenance of service standards during banquet service operations  

• Respond to any demands or complaints from guests with tact, sincerity and promptly.  To keep Banquet Manager informed of incidents during or after the function 

• Keep track of banquet service operating equipment to ensure par level for smooth operations 

• Handle requisition of items which require replacement 

• Attend all meetings and trainings as assigned by management 

• Ensure that all service and storage areas are kept safe, clean and locked  

• Assist the management to supervise the junior team members and casual labour under his/her leadership/section and to ensure all tasks assigned/required in the outlet are carried out on time and according to instruction and departmental standards. 

• Plan the manning allocation/work assignment per Banquet event 

• Assist Banquet Manager in staff’s development, counselling and resolving staff conflict  

• Input weekly entry of Banquet staff overtime and allowances 

• Establish and maintain effective employee working relationships 

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Develop and Execute Digital Marketing Strategies:

Create and implement integrated digital marketing strategies to drive business objectives (brand awareness, lead generation, sales, etc.).
Analyze customer insights and market trends to develop targeted campaigns.
Monitor and optimize digital marketing strategies for maximum ROI.
Campaign Management & Optimization:

Lead and manage paid advertising campaigns across platforms (Google Ads, Facebook, LinkedIn, etc.), focusing on budget optimization, audience targeting, and ad copy creation.
Develop SEO strategies to improve organic search rankings and increase web traffic.
Plan, create, and execute email marketing campaigns, ensuring high open and conversion rates.
Content Strategy & Execution:

Work with content teams to develop engaging content for blogs, social media, videos, and website copy.
Oversee content calendar creation and ensure content aligns with overall marketing strategy and brand guidelines.
Analytics and Reporting:

Analyze and report on the performance of digital marketing campaigns (using tools like Google Analytics, SEMrush, HubSpot, etc.).
Use insights and data to make informed decisions and optimize ongoing campaigns.
Track key performance indicators (KPIs), including conversion rates, click-through rates (CTR), ROI, and customer acquisition costs (CAC).
Cross-functional Collaboration:

Collaborate with internal teams, such as sales, product, and design, to ensure alignment of marketing efforts with broader business goals.
Work with external agencies or freelancers when necessary to execute campaigns or develop creative assets.
Stay Updated on Industry Trends:

Stay current with digital marketing trends, tools, and best practices to maintain a competitive edge.
Experiment with new marketing techniques and strategies to drive innovation.
 

This position is to assist Director of Talent & Culture organize handling day to day Talent & Culture operations.

What you will be doing:

• Ensure new Heartist feel welcome and all team members are prepared for the new Heartist arrival
• Ensure that all Managers and Heartist are following the T&C procedures
• Handling payroll and administrative support of T&C daily operations
• Assist in dealing with all Heartist related queries at all levels
• Counsel & advise all Heartist on matters of their employment
• Oversee the operation of Heartist cafeteria and ensure proper menu rotation is in place, as well as hygiene and quality standards are followed

General Purpose: The Event Manager coordinates the overall planning and execution of events that are scheduled in the hotel’s event spaces. Working with the Event Sales Manager and Executive Chef, the Event Manager guides clients in planning all aspects of their events, from menu to décor, and leads the Banquets & Catering team in fulfilling and exceeding the client’s vision and expectations.

Specific Responsibilities:

• Ownership of all events, from planning to execution with guidance and oversight from Director of MICE.
• Work directly with clients to plan all details of their event, including but not limited to: menus, set-ups and floorplans, AV needs, timelines, etc.
• Creates innovative set-ups, menus, and functions for groups.
• Ensures successful events, exceeding client needs and company profitability guidelines.
• Plans and executes all in-house events and assists in off-site events as needed.
• Overall Knowledge of product/services
  • Answers questions from clients confidently
  • Sells items and services that we offer and are able to execute successfully
  • Generates creative and innovative menus while working closely with our Chef
• Coordinates with Director of MICE & Director of Food & Beverage to ensure profitable bookings.
• Evaluates each piece of catering business with Event Sales Manager to ensure business can be properly serviced.
• Assists Event Sales Manager with incoming client inquiries and develop relationships with new clients, including:
  • menu selection
  • audio visual needs
  • event space set up
  • logistics and timelines
  • special requests
• Develops strong communication with Banquet Chef and Food & Beverage team.
• Develops a preferred vendors list and maintains vendor relationships. 
• Other duties as assigned by your supervisor or manager.