Total 4 admin job vacancies in Tangerang (RedHouse)

Deskripsi Pekerjaan :

• Membuat penawaran harga sesuai permintaan dari team sales
• Membuat database customer yang diberikan oleh team sales
• Membantu segala kebutuhan team sales untuk tercapainya target penjualan
• Berkoordinasi dengan bagian produksi mengenai proses pengerjaan produk yang di pesan oleh customer
• Berkoordinasi dengan bagian pengiriman mengenai proses pengiriman produk yang dipesan oleh customer

• Input Data
• Membuat Laporan Harian, Mingguan, Bulanan & Tahunan
• Stock Opname
• Arsip
• Administrasi

OVERVIEW OF DUTIES

To handle all administration and ensure the smooth running of the department under the supervision of the Director of Sales.

MAIN RESPONSIBILITIES

Customer relations

• Ensures that team organization remains flexible and ready to meet customer needs.
• Able to welcome all guests at the hotel/department upon arrival and provide basic information as and when required.

Professional Techniques / Production

• The Sales Administration performs its duties within the framework defined by the chain and hotel norms and international regulations specified by the Director of Sales.
• Assist the Sales Executive and Manager in organizing the filing system of the Division / Department / Section.
• Ensure that stationery item stock is accounted for and well maintained.
• Organize the recording system for all incoming and outgoing correspondence and incoming telephone calls.
• Handle all typing work required. Take minutes of meetings.
• Assist in the dispatch and collection of correspondence in the hotel.
• Ensure the cleanliness of the office.
• Handle all incoming telephone calls and take messages.
• Prepare and send out facsimile messages.
• Assist in the packing of materials when required. e.g. hotel brochures, sales kits, giveaways etc.
• Is familiar with the operation and application of the hotel's computer, typewriter, personal computer (operating the required programs), facsimile and office telephone switchboard system, and all necessary computer software programs.
• Able to welcome all guests at the hotel/department upon arrival and provide basic information as and when required.
• Keeps well-informed about the product (lodging, catering, and other facilities)

Team management and cross-departmental responsibilities

• Works in collaboration with the other departments

Job Description

Job Description:

- Efficiently manage the reception, verification, recording, filing, and organization of legal documents within the Legal Depository.

- Meticulously proofread translations of legal documents to ensure accuracy and adherence to standards.

- Coordinate the preparation and circulation of legal documents for signature by authorized parties within the IAA.

- Vigilantly monitor the validity of the company's permits and licenses.

- Scrutinize and verify invoices received from IAA's vendors to maintain financial accuracy.

- Ensure the availability of stock and facilitate the requisition of stationery for the IAA Legal department.

- Undertake various administrative tasks as directed by the Head of Legal to support the department's operational efficiency.

Requirements:

- Possess a Bachelor's Degree from a reputable university, with a preference for a major in Law.

- Demonstrate a minimum of 2 years of administrative experience.

- Exhibit fluent written and spoken English communication skills.

- Adaptability to a dynamic and fast-paced work environment.

- Proficient in MS Office applications (Word, PowerPoint, Excel).

- Ability to work both independently and collaboratively within a team.

- Strong attention to detail and organizational skills.

- Capable of performing effectively under pressure.

This refined job description maintains the essence of the original draft while enhancing the clarity and professionalism of the language.