LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 120 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered with the world's finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shapes the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets. Come join us now!

Why Join Us?

At LUXASIA, we believe there is beauty within every talent - that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn't that beautiful?

Position Purpose:

• To execute and administer all regulatory processes related to BPOM Registration and all of its implementation.
• To ensure compliance with all BPOM Regulations.

Description of Duties:

Regulatory Operational

Documents Preparation:

• requesting new product launching Registration document
• requesting new product launching product sample (especially skincare)
• requesting contain of formula, Product Spec, CFS, GMP, LOA Registration document and completion of PIF
• drafting ingredients in the formula for each SKU Formulation
• recheck-submitting formula, putting the size/packaging, checking claims, choosing the category of the product submission to BPOM

Regulatory Process

• Products submission to BPOM online system
• Process & follow up payment fee of the registration
• Verify & follow-up to BPOM related with the payment process
• checking and follow-up through BPOM system Product ID
• Follow-up the notification progress of notification approval
• Follow-up the postponed product and its settlement
• Updating notification database Product notification list/database
• Process the KIT letter based on information from Marketing team, to issuing the BPOM Certification
• Registering new manufacturer by giving GMP New manufacturer
• Maintain files tracking of notification certificate from BPOM system to company internal folder (pdf files certificate)
• Requesting, checking, and preparing supporting document Supporting data for product claims
• Distribute an updated information intime to related department for compliance BPOM labelling requirement of product in market
• Verify that all documentation adheres to import policies, legal, and regulatory compliance

Education & Experience:

• Minimum Bachelor's Degree in Pharmacy, preferably Apothecary
• At least 2-3 years of working experience in the same position, preferably in Cosmetic Industry. Fresh graduates with internship experience are welcome to apply.

• Have the experience and familiar with BPOM process

Knowledge and Skills:

• Good manner & fluently in speaking, negotiating, and discussion with Government Officer and principal
• Good analytical skills, detail oriented particularly with checking-detail, and computer literate
• Thrive for success, able to work under-pressure, and positive toward change and challenge
• Fluent in English both oral and written
• Initiative and have efficiency in working attitude
• Filing documents attitude in orderly

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/career
If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note to staffing agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.

• Perform Monthly Sales & VAT Reconciliation and Reporting
• Perform Invoice Verification
• Prepare Financial Report and accounts reconciliation
• Prepare government reporting (ULN, KPPK, etc)
• SAP Key User
• Support local, regional, and central project, e.q. SAP implementation, etc
• Support internal and external audit
• Ad Hoc tasks

• Receiving order from customer
• Process the order from customer though manual/VIPS/SIPS/TRIM/D2Comm
• Confirm delivery schedule to customer
• Monitoring order status on production
• Arrange delivery or shipment 
• Update shipment/delivery status to customer
• Process any complaint from customer relating the order processing

The Regional HR Manager is responsible for establishing and overseeing all HR functions across the NGO’s operations in Taiwan, Nepal, the Philippines, and Malaysia. This role focuses on setting up a robust HR system from the ground up, including hiring and developing a high-performing HR team. The Regional HR Manager will ensure the development and implementation of HR strategies, policies, and practices that support the NGO’s mission, enhance employee engagement, and comply with local regulations.

Key Responsibilities:

1. HR System Setup and Strategy Development:

• HR Infrastructure: Design and implement a comprehensive HR infrastructure that supports the NGO’s strategic goals and operational needs.
• Policy Development: Develop and standardise HR policies and procedures across regions, ensuring compliance with local labor laws.
• Strategic Alignment: Align HR strategies with the NGO’s mission, vision, and organisational goals to drive effectiveness and efficiency.

2. Recruitment and Talent Management:

• Job Design: Develop detailed job descriptions and specifications for all positions.
• Recruitment Processes: Establish and lead a streamlined recruitment process, including job postings, candidate screening, and interview protocols.
• Onboarding: Design and implement an effective onboarding program to integrate new hires smoothly into the organisation.

3. Hiring and Setting Up HR Team:

• Team Hiring: Take responsibility for hiring and setting up the regional HR team. Define roles, recruit, and onboard HR staff in each operational country.
• Team Development: Mentor and develop the HR team to ensure they have the skills and knowledge needed to support the organisation effectively.

4. Employee Relations and Engagement:

• Work Environment: Create and maintain a positive, inclusive, and collaborative work environment.
• Conflict Resolution: Address employee grievances and mediate conflicts, ensuring fair and consistent resolution.
• Engagement Programs: Develop and implement employee engagement initiatives to foster motivation and commitment.

5. Training and Development:

• Needs Assessment: Conduct training needs assessments to identify skill gaps and development opportunities.
• Program Development: Develop and deliver training programs and professional development opportunities to enhance employee skills and performance.

6. Compliance and Risk Management:

• Legal Compliance: Ensure all HR practices comply with local labor laws and regulations in Taiwan, Nepal, the Philippines, and Malaysia.
• Risk Mitigation: Develop and implement risk management strategies to address potential HR-related risks and ensure organisational resilience.

7. HR Administration and Systems:

• HRIS Implementation: Select, implement, and manage an HR Information System (HRIS) to streamline HR processes and data management.
• Payroll and Benefits: Oversee payroll processing, benefits administration, and ensure accurate and timely compensation for all employees.
• Employee Records: Maintain accurate and confidential employee records in compliance with legal and organisational requirements.

8. Reporting and Analysis:

• HR Metrics: Establish and monitor key HR metrics to assess the effectiveness of HR practices and inform strategic decisions.
• Regular Reporting: Prepare and present regular HR reports and analytics to the Executive Director and other stakeholders.

9. Outsourcing and Vendor Management:

• Outsourcing Decisions: Identify HR functions suitable for outsourcing and manage relationships with external HR service providers.
• Vendor Performance: Monitor the performance of outsourced functions to ensure they meet the NGO’s standards and requirements.

Education:

• Bachelor’s degree in Human Resources, Business Administration, or a related field (Master’s degree preferred).

Experience:

• Minimum of 5-8 years of experience in HR management, with at least 3 years in a regional or multi-country role.
• Proven experience in setting up and implementing HR systems and strategies from the ground up.
• Experience in hiring, developing, and managing an HR team.
• Familiarity with HR practices and labor laws in Taiwan, Nepal, the Philippines, and Malaysia is highly desirable.

Skills and Competencies:

• Strong knowledge of HR principles, practices, and employment laws.
• Excellent communication, interpersonal, and negotiation skills.
• Ability to work effectively in a multicultural and diverse environment.
• Strong organisational and project management skills.
• Proficiency in HRIS and other HR software.

Personal Attributes:

• Passionate about children's education.
• High ethical standards and integrity.
• Strategic thinker with a proactive approach to problem-solving.
• Ability to handle sensitive and confidential information with discretion.
• Flexibility and willingness to travel frequently to different countries.

• Competitive salary
• Relocation support provided
• 2 weeks paid annual leave
• Possible hybrid working structure
• Rewarding and meaningful job that makes an impact on children's education

• Assisting in formulating, analyzing, verifying and consolidating the draft of the budget proposals; in this respect conducting financial analysis and provides proposals to improve efficiency and reducing costs across the business units.
• Assisting in monitoring the approved budget on a continuous basis and participating in the preparation of relevant financial reports.
• Identifying issues and solutions in budgeting reports.
• Drafting correspondence and responding to queries on budget related issues as required, as well as preparing replies to internal and external audit observations relating to the area of responsibility.
• Assisting the preparation of financial statements complying to the official guidelines and requirements.
• Assisting the preparation of budgets or forecasts.
• Ensuring the budget is spent accordingly and is able to be put accountable.
• Help in development of reports for management or regulatory bodies.

Kualifikasi :

1. Pria/Wanita, usia maksimal 35 tahun
2. Pendidikan D3/S1 segala jurusan, lebih diutamakan lulusan tehnik sipil/tehnik arsitek
3. Pengalaman sebagai Marketing minimal 3 tahun
4. mempunyai pengalaman sebagai Marketing diperusahaan kontraktor lebih diuntungkan.
5. Good looking serta mempunyai komunikasi yang baik.
6. mengetahui strategi pemasaran 4.0 dan 5.0
7. Mampu mengelola website serta medsos perusahaan
8. Mempunyai keterampilan menggunakan SOft ware autocad dan sketc up lebih diuntungkan.
9. Berdomisili di sekitar wilayah Bekasi

• Mencari calon konsumen, membantu calon konsumen dalam proses pengajuan kredit (Mobil/Motor).
• Melakukan proses survey, serta membina hubungan baik dengan konsumen
• Membuka dan menjalin jaringan baru dengan pihak ketiga (agen/broker, Showroom, dll)

• Management Trainee adalah program percepatan pengembangan karyawan yang didesign oleh perusahaan untuk menciptakan pemimpin yang handal melalui penyediaan kurikulum yang terintegrasi dengan proses belajar berdasarkan pengalaman.
• Peserta program Management Trainee akan menjalani pelatihan secara offline dan online serta On Job Training yang akan dilakukan di Kantor Pusat maupun cabang BFI Finance Area Sumbagut.
• Lulusan dari program ini akan langsung berada di level Supervisor dan membawahi tim yang ada di divisi bisnis dan marketing.

Melindungi personel dan lingkungan dari bahaya serta mengingatkan personel akan peraturan keselamatan dan membantu mereka bekerja dengan aman.

Job responsibilities:

• Source and procure supplies and materials needed for daily operations.
• Create and manage purchase orders, tracking delivery times and order status.
• Monitor inventory levels and forecast future demand.
• Establish and maintain relationships with vendors and negotiate pricing and agreements.
• Work closely with other departments to ensure timely delivery of goods and efficient communication.
• Resolve any discrepancies or issues with orders.
• Develop and implement cost-saving initiatives and strategies.

• Bachelor's degree in Accounting.
• Minimum 2 years of experience in purchasing or a related field.
• Strong knowledge of procurement processes and procedures.
• Proficient in Microsoft Office and purchasing software.
• Excellent communication and negotiation skills.
• Ability to multitask and prioritize effectively.
• Detail-oriented with strong organizational skills.

• Manage and optimize various owned media marketing channel (newsletter, app push, etc)
• Track and optimize all digital marketing metrics
• Monitor, evaluate, and analyze marketing data to uncover actionable insights and drive marketing decisions.
• Identify trends and actively conduct research and experiments to improve overall campaign performance.
• Run A/B tests and analyze results
• Coordinates with internal team and external digital marketing vendors to ensure the expectations are delivered as well as continuous improvement

• Maintain good relationship with SME offline merchant who using Merchant Apps.
• Responsible for sales target in their area
• Provide training Merchant Apps to store staff
• Ensure placement POP material promotion in store
• Do promotion socialization program to store staff
• Handling Bali area

Regional People Partner responsibilities include supervising local HR teams and implementing company policies. To be successful in this role, you should have a good knowledge of labor regulations and experience with human resources generalist. In the near time, this position will be handle for East Java.

Job Description:

• Fulfilling MPP needs in their branch to support the achievement of branch work targets.
• Process all administration related to employees at the branch in accordance with applicable regulations in order to minimize the level of irregularities.
• Conducting socialization and implementing all programs related to People and Culture in the branches that are their responsibility, in order to support the achievement of the Regional People Partner targets.
• Manage and resolve employee relations issues by an effective, thorough and objective investigation.
• Work closely with management and employees to improve working relationships, build morale, and increase productivity and retention

• Proven work experience as a Regional HR or similar role
• Understanding of full cycle mass recruiting
• Good knowledge of labor regulations
• Excellent verbal and written communication skills
• Leadership abilities
• BSc in Human Resources Management/ Law or relevant field
• Willing to working with high mobility to South and East Kalimantan
• Home based in Madura or nearby area

• Maintain good relationship with SME offline merchant who using Merchant Apps.
• Responsible for sales target in their area
• Provide training Merchant Apps to store staff
• Ensure placement POP material promotion in store
• Do promotion socialization program to store staff
• Handling Bekasi Kabupaten dan Cikarang area

• Handle Product Masterfile and other integration related queries with clients and internal stakeholders
• Coordinate with BI and/or Product team to solve discrepancy on data reconciliation and make sure the data recorded in the system is up to date
• Drive analysis and insight on current products and support market research on targeted client
• Assist in product configuration based on business requirements, analyze changes and making sure the end-to-end results are per expectation
• Perform monthly invoice reconciliation for existing clients and partners
• Compile documentation such as correspondence and legal documentation to ensure projects are tracked properly
• Coordinate with the Claims and CS team to resolve problems/ blockers regarding claims/ queries from clients
• Report to Business Development Managers in providing support for proposal preparation among other key activities
• Liaise with the Business Development Managers in providing support

• Manage and responsible for the overall Anti-fraud & investigation Process
• Liaise with Superior (Head of Credit Ops)
• Responsible to maintain daily and weekly report
• Develops fraud model prevention initiatives
• Recovers fraud losses
• Coordinate collaborations with other departments.
• Monitoring and developing team performance and coaching if needed

Job Responsibility

1. GL Integrity
   • Review and check coding, expense report and payment requisition before proceeding with the payment.  Ensure cost center are correctly entered
   • Check data entry for all transaction to ensure data accuracy
   • Ensure that all transactions are complying with related finance policies and procedures
   • Review and monitoring over/under expenses due to monthly activity basis.
2. Accounts Payable
   • To ensure that 3 matching have been performed when the invoices are received and checked against the PO and Good Received
   • To ensure all transactions (such as: PORE, Reimbursement, Advance payment, Manual AP and Settlement) have been approved by related Dept. Head and also already invoicing by related vendors are recorded in system
   • Maintaining prepaid expense include monthly amortisation list
   • Maintaining remainder to faculty/unit if there are any prepaid expenses have expired or will be renewed and coordinate with finance coordinator to generate accrual for continuous prepaid that has no been PORE
   • To ensure prepaid expenses which are not yet due or not yet billed by related vendors but services/good have been received (routine expenses) are recorded in system
   • Matching invoices Travel Expense Settlement
3. Fixed Asset
   • Maintaining asset allocation from PORE
   • Maintaining complete information per asset for mass addition in fixed asset module
   • Maintaining depreciation fixed asset in monthly basis
4. Tax
   • Review and coding tax payment
   • Reconcile all Tax transactions
   • Prepare payment for all taxes and ensure all payment have proper approval
   • Prepare tax invoices to the distributors the latest 2 days after the commercial invoice.
   • Prepare all Tax reporting in accordance to the Tax Regulations
   • Maintain and update all New tax regulations to Finance Coordinator
   • Maintain(include reconciling) the following accounts:
     • Deferred asset/expense accounts
     • Prepaid tax WHT 22, 23, 26 and final
   • Prepare and lodge the monthly tax return (SPT Masa) to DGT
   • Do the recapitulation and send all the “bukti potong” and inform vendors to collect them.
   • Ensure that all overseas vendors have the COD & DGT1 which have been submitted to STSI
   • Arrange & maintaining administrative process & document include renewal with Tax Office
   • Filing SPT & wire transfer receipt all taxes
5. Internal Controls
   • Ensure that all company policies and procedures are followed
   • Ensure that every major Ledger accounts have detail listing which ties with the General ledger balance.
   • Ensure that all controls elements are in place for all major items in the GL and properly authorized such as:
   • Tax Reconciliation
   • AP & prepaid reconciliation
6. Reporting
   • Perform the detail sub ledger (such as: Detail Prepaid, Detail AP Trade, Fixed Asset mutation & register, Detail Outstanding Cash advance and Advance Payment, Detail Tax Payable) for monthly financial reports on a timely manner
   • Perform the monthly tax reports submission to HQ and Tax Office on a timely manner
   • Perform the monthly tax reconciliation reports for PPh 21 (include equalization), PPh 23, PPh 26, PPh 4(2) and VAT Offshore
   • Prepare Nominatif list for CITR purposes

Google Ads Advertiser - PT Nusantara Berkah Digital

• Meraih angka leads yang ditetapkan
• Menganalisa pasar, mencari celah dan menjalankan iklan yang efektif
• Membuat strategi digital marketing
• Menjalankan iklan Google ads dan Instagram ads
• Mengontrol jalannya iklan Google ads dan facebook ads
• Mengevaluasi hasil iklan Google ads dan facebook ads
• Mengerti tentang konten
• Melakukan riset kata kunci SEO
• Bekerjasama dengan tim konten dan desainer grafis untuk membuat konten iklan

SEO Specialist (Wix Website) - PT Nusantara Berkah Digital

• Melakukan optimasi website
• Menyelesaikan masalah yang berhubungan dengan SEO website
• Menaikkan ranking website
• Melakukan riset dan analisi kata kunci target dan peluang
• Membangun backlink ke website dari sumber yang terpercaya
• Membuat laporan kinerja SEO

Cyber Security Engineer - PT Nusantara Berkah Digital

• Menerapkan, memantau, dan meningkatkan langkah-langkah keamanan untuk melindungi data, sistem, dan jaringan organisasi

• Menanggapi semua pelanggaran keamanan sistem dan/atau jaringan

• Memastikan bahwa data dan infrastruktur organisasi terlindungi dengan mengaktifkan kontrol keamanan yang sesuai

• Menguji dan mengidentifikasi kerentanan jaringan dan sistem

• Tugas administratif harian, pelaporan, dan komunikasi dengan departemen terkait dalam organisasi

• Secara rutin melakukan pengujian penetrasi dan atau melakukan pengujian dan pemindaian untuk mengidentifikasi kerentanan apa pun pada jaringan dan sistem

Telemarketing - PT Nusantara Berkah Digital

• Melakukan dealing pada prospek via telepon maupun chat via Whatsapp
• Memberitahukan keberadaan produk kepada calon pelanggan
• Memberitahukan benefit produk kepada calon pelanggan
• Mendengarkan keluhan prospek dan memberikan solusi nutapos
• Menjalin komunikasi dan hubungan yang baik dengan calon pelanggan
• Menawarkan produk nutapos kepada calon pelanggan
• Membuat laporan hasil telemarketing
• Mem follow up calon pelanggan

Technical Support - PT Nusantara Berkah Digital

• Melakukan demo dan training poduk Nutapos secara offline dan online
• Memberikan dukungan via chat/ email/ gmeet pada pelanggan nutapos
• Menjalin hubungan yang baik dengan calon pelanggan/ pelanggan rutin setiap hari
• Membuat video tutorial singkat jika dibutuhkan
• Mengadakan webinar jika dibutuhkan
• Mendengarkan keluhan pelanggan dan memberikan solusi yang solutif
• Melakukan kunjungan rutin ke pelanggan

Staff Laboratory - PT Mardizu Sejahtera

• Memastikan alat lab & non lab, reagen, kontrol, kalibrator, dan ruangan yang akan digunakan pada kondisi optimal

• Memastikan pelaksanaan & kelancaran proses pemeriksaan serta tersedianya laporan hasil yang akurat dan tepat waktu berdasarkan SOP dan pedoman kerja yang berlaku

• Memastikan tersedianya stok reagen & bahan pembantu

• Memastikan diterapkannya K3 pada saat bekerja untuk memastikan tidak terjadinya kecelakaan kerja

Sales Marketing Digital Agency - ALTR Creative Technology

• Membangun strategi sales offline & online dan mencapai target penjualan.

• Aktif melakukan canvasing dalam mencari target pasar atau klien yang potensial.

• Bertemu dengan calon klien potensial untuk memahami kebutuhan mereka serta memberikan rekomendasi service terbaik untuk bisnis mereka.

• Melakukan penjualan sesuai dengan target yang sudah ditentukan.

Customer Service Support Coordinator - PT Swakarya Insan Mandiri (SIMGROUP)

• Memimpin dan mengelola tim layanan pelanggan untuk memastikan kinerja yang optimal.
• Mengatur jadwal kerja dan tugas harian tim untuk memastikan pelayanan yang efisien.
• Melakukan pelatihan dan pengembangan keterampilan bagi anggota tim layanan pelanggan.
• Memberikan bimbingan dan dukungan untuk meningkatkan kinerja individu dan tim.