LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 120 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered with the world's finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shapes the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets. Come join us now!

Why Join Us?

At LUXASIA, we believe there is beauty within every talent - that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn't that beautiful?

Position Purpose:

• To execute and administer all regulatory processes related to BPOM Registration and all of its implementation.
• To ensure compliance with all BPOM Regulations.

Description of Duties:

Regulatory Operational

Documents Preparation:

• requesting new product launching Registration document
• requesting new product launching product sample (especially skincare)
• requesting contain of formula, Product Spec, CFS, GMP, LOA Registration document and completion of PIF
• drafting ingredients in the formula for each SKU Formulation
• recheck-submitting formula, putting the size/packaging, checking claims, choosing the category of the product submission to BPOM

Regulatory Process

• Products submission to BPOM online system
• Process & follow up payment fee of the registration
• Verify & follow-up to BPOM related with the payment process
• checking and follow-up through BPOM system Product ID
• Follow-up the notification progress of notification approval
• Follow-up the postponed product and its settlement
• Updating notification database Product notification list/database
• Process the KIT letter based on information from Marketing team, to issuing the BPOM Certification
• Registering new manufacturer by giving GMP New manufacturer
• Maintain files tracking of notification certificate from BPOM system to company internal folder (pdf files certificate)
• Requesting, checking, and preparing supporting document Supporting data for product claims
• Distribute an updated information intime to related department for compliance BPOM labelling requirement of product in market
• Verify that all documentation adheres to import policies, legal, and regulatory compliance

Education & Experience:

• Minimum Bachelor's Degree in Pharmacy, preferably Apothecary
• At least 2-3 years of working experience in the same position, preferably in Cosmetic Industry. Fresh graduates with internship experience are welcome to apply.

• Have the experience and familiar with BPOM process

Knowledge and Skills:

• Good manner & fluently in speaking, negotiating, and discussion with Government Officer and principal
• Good analytical skills, detail oriented particularly with checking-detail, and computer literate
• Thrive for success, able to work under-pressure, and positive toward change and challenge
• Fluent in English both oral and written
• Initiative and have efficiency in working attitude
• Filing documents attitude in orderly

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/career
If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note to staffing agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.

• Perform Monthly Sales & VAT Reconciliation and Reporting
• Perform Invoice Verification
• Prepare Financial Report and accounts reconciliation
• Prepare government reporting (ULN, KPPK, etc)
• SAP Key User
• Support local, regional, and central project, e.q. SAP implementation, etc
• Support internal and external audit
• Ad Hoc tasks

• Receiving order from customer
• Process the order from customer though manual/VIPS/SIPS/TRIM/D2Comm
• Confirm delivery schedule to customer
• Monitoring order status on production
• Arrange delivery or shipment 
• Update shipment/delivery status to customer
• Process any complaint from customer relating the order processing

• Assisting in formulating, analyzing, verifying and consolidating the draft of the budget proposals; in this respect conducting financial analysis and provides proposals to improve efficiency and reducing costs across the business units.
• Assisting in monitoring the approved budget on a continuous basis and participating in the preparation of relevant financial reports.
• Identifying issues and solutions in budgeting reports.
• Drafting correspondence and responding to queries on budget related issues as required, as well as preparing replies to internal and external audit observations relating to the area of responsibility.
• Assisting the preparation of financial statements complying to the official guidelines and requirements.
• Assisting the preparation of budgets or forecasts.
• Ensuring the budget is spent accordingly and is able to be put accountable.
• Help in development of reports for management or regulatory bodies.

Kualifikasi :

1. Pria/Wanita, usia maksimal 35 tahun
2. Pendidikan D3/S1 segala jurusan, lebih diutamakan lulusan tehnik sipil/tehnik arsitek
3. Pengalaman sebagai Marketing minimal 3 tahun
4. mempunyai pengalaman sebagai Marketing diperusahaan kontraktor lebih diuntungkan.
5. Good looking serta mempunyai komunikasi yang baik.
6. mengetahui strategi pemasaran 4.0 dan 5.0
7. Mampu mengelola website serta medsos perusahaan
8. Mempunyai keterampilan menggunakan SOft ware autocad dan sketc up lebih diuntungkan.
9. Berdomisili di sekitar wilayah Bekasi

• Mencari calon konsumen, membantu calon konsumen dalam proses pengajuan kredit (Mobil/Motor).
• Melakukan proses survey, serta membina hubungan baik dengan konsumen
• Membuka dan menjalin jaringan baru dengan pihak ketiga (agen/broker, Showroom, dll)

• Management Trainee adalah program percepatan pengembangan karyawan yang didesign oleh perusahaan untuk menciptakan pemimpin yang handal melalui penyediaan kurikulum yang terintegrasi dengan proses belajar berdasarkan pengalaman.
• Peserta program Management Trainee akan menjalani pelatihan secara offline dan online serta On Job Training yang akan dilakukan di Kantor Pusat maupun cabang BFI Finance Area Sumbagut.
• Lulusan dari program ini akan langsung berada di level Supervisor dan membawahi tim yang ada di divisi bisnis dan marketing.

Melindungi personel dan lingkungan dari bahaya serta mengingatkan personel akan peraturan keselamatan dan membantu mereka bekerja dengan aman.

Job responsibilities:

• Source and procure supplies and materials needed for daily operations.
• Create and manage purchase orders, tracking delivery times and order status.
• Monitor inventory levels and forecast future demand.
• Establish and maintain relationships with vendors and negotiate pricing and agreements.
• Work closely with other departments to ensure timely delivery of goods and efficient communication.
• Resolve any discrepancies or issues with orders.
• Develop and implement cost-saving initiatives and strategies.

• Bachelor's degree in Accounting.
• Minimum 2 years of experience in purchasing or a related field.
• Strong knowledge of procurement processes and procedures.
• Proficient in Microsoft Office and purchasing software.
• Excellent communication and negotiation skills.
• Ability to multitask and prioritize effectively.
• Detail-oriented with strong organizational skills.

• Manage and optimize various owned media marketing channel (newsletter, app push, etc)
• Track and optimize all digital marketing metrics
• Monitor, evaluate, and analyze marketing data to uncover actionable insights and drive marketing decisions.
• Identify trends and actively conduct research and experiments to improve overall campaign performance.
• Run A/B tests and analyze results
• Coordinates with internal team and external digital marketing vendors to ensure the expectations are delivered as well as continuous improvement

Job Purpose

This position is responsible for providing an exceptional customer service assistance, accurate information and personalized solutions to all guests’ inquiries concerning hotel facilities, venues and functions.

Primary Responsibilities

Front Office Operation

• Performs Front Office operations, applying the organizational structure defined by the Front Office Manager
• Contributes to guest satisfaction at all times by providing high quality services throughout their stay
• Gives priority to guest relations, while taking care to respect administrative procedures
• Handles any guest complaints and/or remarks; provides a response as soon as possible
• Takes care of the arrival and departure processes for guests in compliance with internal procedures
• Maintains excellent relations with the welcomers, ensuring their activities complement each other
• Informs guests about the formalities, any particular conditions relating to their stay and the services available
• Passes on information as necessary to other departments (floor staff, technical etc.) and to other members of the front desk team
• Promotes the brand and/or Group loyalty program, adapting the sales pitch to suit the guest's needs
• Respects the hotel's commitments to the "Environment Charter" (saving energy, recycling, sorting waste etc)
• Receive telephone calls and take messages for guests who are out
• Alert Security or Duty Manager of suspicious looking person(s) / articles

• Maintain good relationship with SME offline merchant who using Merchant Apps.
• Responsible for sales target in their area
• Provide training Merchant Apps to store staff
• Ensure placement POP material promotion in store
• Do promotion socialization program to store staff
• Handling Bali area

• Lead and supervise the day-to-day operation of the department to ensure service standards are followed with friendly and engaging service.
• Ensure the daily smooth running of the Front Desk Team with regards to directing Front Desk Agents and Bell persons in conjunction with the Front Office Management team.
• Formalize and improve work processes.
• Follow corporate guidelines for operations reconciliation.
• Builds and maintains a liaison with key departments (Housekeeping, Guest Services, Security Services, Communications, Room Service, etc) to ensure smooth arrival and departure experience.
• Co-ordinates any changes with above noted departments and communicates guest satisfaction and concerns that may arise with any related problems.
• Handles guest complaints and assists in resolution.
• Communicates with appropriate department regarding any concerns or deficiencies.
• Communicates with sales/catering and all other departments as needed on the outcome, challenges and successes of all functions.
• Thorough knowledge of emergency procedures and general crisis situation procedures.
• Complete all other duties as assigned by the Front Office Manager.

• Maintain good relationship with SME offline merchant who using Merchant Apps.
• Responsible for sales target in their area
• Provide training Merchant Apps to store staff
• Ensure placement POP material promotion in store
• Do promotion socialization program to store staff
• Handling Bekasi Kabupaten dan Cikarang area

• Handle Product Masterfile and other integration related queries with clients and internal stakeholders
• Coordinate with BI and/or Product team to solve discrepancy on data reconciliation and make sure the data recorded in the system is up to date
• Drive analysis and insight on current products and support market research on targeted client
• Assist in product configuration based on business requirements, analyze changes and making sure the end-to-end results are per expectation
• Perform monthly invoice reconciliation for existing clients and partners
• Compile documentation such as correspondence and legal documentation to ensure projects are tracked properly
• Coordinate with the Claims and CS team to resolve problems/ blockers regarding claims/ queries from clients
• Report to Business Development Managers in providing support for proposal preparation among other key activities
• Liaise with the Business Development Managers in providing support

• Manage and responsible for the overall Anti-fraud & investigation Process
• Liaise with Superior (Head of Credit Ops)
• Responsible to maintain daily and weekly report
• Develops fraud model prevention initiatives
• Recovers fraud losses
• Coordinate collaborations with other departments.
• Monitoring and developing team performance and coaching if needed

Job Responsibility

1. GL Integrity
   • Review and check coding, expense report and payment requisition before proceeding with the payment.  Ensure cost center are correctly entered
   • Check data entry for all transaction to ensure data accuracy
   • Ensure that all transactions are complying with related finance policies and procedures
   • Review and monitoring over/under expenses due to monthly activity basis.
2. Accounts Payable
   • To ensure that 3 matching have been performed when the invoices are received and checked against the PO and Good Received
   • To ensure all transactions (such as: PORE, Reimbursement, Advance payment, Manual AP and Settlement) have been approved by related Dept. Head and also already invoicing by related vendors are recorded in system
   • Maintaining prepaid expense include monthly amortisation list
   • Maintaining remainder to faculty/unit if there are any prepaid expenses have expired or will be renewed and coordinate with finance coordinator to generate accrual for continuous prepaid that has no been PORE
   • To ensure prepaid expenses which are not yet due or not yet billed by related vendors but services/good have been received (routine expenses) are recorded in system
   • Matching invoices Travel Expense Settlement
3. Fixed Asset
   • Maintaining asset allocation from PORE
   • Maintaining complete information per asset for mass addition in fixed asset module
   • Maintaining depreciation fixed asset in monthly basis
4. Tax
   • Review and coding tax payment
   • Reconcile all Tax transactions
   • Prepare payment for all taxes and ensure all payment have proper approval
   • Prepare tax invoices to the distributors the latest 2 days after the commercial invoice.
   • Prepare all Tax reporting in accordance to the Tax Regulations
   • Maintain and update all New tax regulations to Finance Coordinator
   • Maintain(include reconciling) the following accounts:
     • Deferred asset/expense accounts
     • Prepaid tax WHT 22, 23, 26 and final
   • Prepare and lodge the monthly tax return (SPT Masa) to DGT
   • Do the recapitulation and send all the “bukti potong” and inform vendors to collect them.
   • Ensure that all overseas vendors have the COD & DGT1 which have been submitted to STSI
   • Arrange & maintaining administrative process & document include renewal with Tax Office
   • Filing SPT & wire transfer receipt all taxes
5. Internal Controls
   • Ensure that all company policies and procedures are followed
   • Ensure that every major Ledger accounts have detail listing which ties with the General ledger balance.
   • Ensure that all controls elements are in place for all major items in the GL and properly authorized such as:
   • Tax Reconciliation
   • AP & prepaid reconciliation
6. Reporting
   • Perform the detail sub ledger (such as: Detail Prepaid, Detail AP Trade, Fixed Asset mutation & register, Detail Outstanding Cash advance and Advance Payment, Detail Tax Payable) for monthly financial reports on a timely manner
   • Perform the monthly tax reports submission to HQ and Tax Office on a timely manner
   • Perform the monthly tax reconciliation reports for PPh 21 (include equalization), PPh 23, PPh 26, PPh 4(2) and VAT Offshore
   • Prepare Nominatif list for CITR purposes

• Consistently offer professional, friendly and engaging service
• Greet, check in and settle guest accounts while ensuring all service standards are followed
• Handle guest requests, questions and concerns effectively and promptly
• Upholds the highest standard of internal and external customer service at all times

This position is to helps the Front Office Manager organize and manage the team, perform administrative tasks and coordinate with the other departments. Helps employees improve their skills and provide support for career development.

What you will be doing:

• Lead and manage all aspects of the Rooms departments and ensure all service standards are followed 
• Personally welcomes VIP guests in a polite and attentive manner
• Is regularly available in the hotel lobby, reception and hotel area if needed.
• Develops high quality relationships with guests, from the moment they arrive and throughout their stay, in order to encourage loyalty.
• Anticipates guests' needs and takes them into consideration.
• Ensures that the team adopts the required service behaviors.
• Handles any guest complaints that are not settled directly by members of the team
• Checking the discrepancies report from Housekeeping
• Is capable of moving people from their rooms and handling difficult situations
• Ensure that Evalpack procedures are well implemented and respected

You will responsible for ensuring proper authorization for all goods entering the hotel.

· Inspecting all incoming goods to ensure that quantity, quality, price and all the other specifications are adhered to.

· Prepare daily receiving report summaries and report on any variances immediately.

· To check and input Food and Beverage and General store purchase into the hotel inventory system.

· To ensure the goods are secured and prompt transfer.

· To ensure that goods in the receiving area are secure at all times.

· To ensure that Occupational Health and safety requirements are observed, maintained and enforced.

Operator Loader - Kota Singkawang - PT Rhodes Site Melak

• Mengerti dan memahami Peraturan yang berlaku baik Peraturan Rhodes maupun Peraturan Klient
• Memiliki SIM dari Polisi dan Kimper Klient yang sesuai dengan alat yang dioperasikan
• Mengoperasikan alat dengan baik dan efisien.
• Selalu menggunakan Peralatan Safety yang sesuai selama bekerja.
• Memastikan alat dalam kondisi yang baik dan aman untuk operasikan
• Mengisi check list harian alat (Mencatat HM awal dan akhir unit) sebelum mulai dijalankan dan memberikan laporannya kepada mekanik agar dapat menjadwal untuk service alat. 
• Menjaga kebersihan alat luar dan dalam.
• Mencatat jumlah loading produksi dan jumlah loading material ke truck (pada saat bekerja diarea Crusher).
• Membuat, mencatat dan melaporkan Jam penggunaan HM (apabila bekerja pada kondisi rental) pada lembaran yang sudah disediakan.
• Mencatat jumlah solar yang digunakan dan memberikan laporannya kepada shift Supervisor.
• Melaporkan segera kepada Mekanik apabila ada kerusakan pada alat.
• Mengisolasi dan lock out alat pada saat tidak beroperasi.
• Melaporkan segera kepada Shift/Site Supervisor apabila ada insiden atau kecelakaan.
• Tugas – tugas lain yang diberikan oleh Shift/Site Supervisor

Operator Loader - Kota Pontianak - PT Rhodes Site Melak

• Mengerti dan memahami Peraturan yang berlaku baik Peraturan Rhodes maupun Peraturan Klient
• Memiliki SIM dari Polisi dan Kimper Klient yang sesuai dengan alat yang dioperasikan
• Mengoperasikan alat dengan baik dan efisien.
• Selalu menggunakan Peralatan Safety yang sesuai selama bekerja.
• Memastikan alat dalam kondisi yang baik dan aman untuk operasikan
• Mengisi check list harian alat (Mencatat HM awal dan akhir unit) sebelum mulai dijalankan dan memberikan laporannya kepada mekanik agar dapat menjadwal untuk service alat. 
• Menjaga kebersihan alat luar dan dalam.
• Mencatat jumlah loading produksi dan jumlah loading material ke truck (pada saat bekerja diarea Crusher).
• Membuat, mencatat dan melaporkan Jam penggunaan HM (apabila bekerja pada kondisi rental) pada lembaran yang sudah disediakan.
• Mencatat jumlah solar yang digunakan dan memberikan laporannya kepada shift Supervisor.
• Melaporkan segera kepada Mekanik apabila ada kerusakan pada alat.
• Mengisolasi dan lock out alat pada saat tidak beroperasi.
• Melaporkan segera kepada Shift/Site Supervisor apabila ada insiden atau kecelakaan.
• Tugas – tugas lain yang diberikan oleh Shift/Site Supervisor

Operator Loader - Kabupaten Sintang - PT Rhodes Site Melak

• Mengerti dan memahami Peraturan yang berlaku baik Peraturan Rhodes maupun Peraturan Klient
• Memiliki SIM dari Polisi dan Kimper Klient yang sesuai dengan alat yang dioperasikan
• Mengoperasikan alat dengan baik dan efisien.
• Selalu menggunakan Peralatan Safety yang sesuai selama bekerja.
• Memastikan alat dalam kondisi yang baik dan aman untuk operasikan
• Mengisi check list harian alat (Mencatat HM awal dan akhir unit) sebelum mulai dijalankan dan memberikan laporannya kepada mekanik agar dapat menjadwal untuk service alat. 
• Menjaga kebersihan alat luar dan dalam.
• Mencatat jumlah loading produksi dan jumlah loading material ke truck (pada saat bekerja diarea Crusher).
• Membuat, mencatat dan melaporkan Jam penggunaan HM (apabila bekerja pada kondisi rental) pada lembaran yang sudah disediakan.
• Mencatat jumlah solar yang digunakan dan memberikan laporannya kepada shift Supervisor.
• Melaporkan segera kepada Mekanik apabila ada kerusakan pada alat.
• Mengisolasi dan lock out alat pada saat tidak beroperasi.
• Melaporkan segera kepada Shift/Site Supervisor apabila ada insiden atau kecelakaan.
• Tugas – tugas lain yang diberikan oleh Shift/Site Supervisor

Operator Loader - Kabupaten Sekadau - PT Rhodes Site Melak

• Mengerti dan memahami Peraturan yang berlaku baik Peraturan Rhodes maupun Peraturan Klient
• Memiliki SIM dari Polisi dan Kimper Klient yang sesuai dengan alat yang dioperasikan
• Mengoperasikan alat dengan baik dan efisien.
• Selalu menggunakan Peralatan Safety yang sesuai selama bekerja.
• Memastikan alat dalam kondisi yang baik dan aman untuk operasikan
• Mengisi check list harian alat (Mencatat HM awal dan akhir unit) sebelum mulai dijalankan dan memberikan laporannya kepada mekanik agar dapat menjadwal untuk service alat. 
• Menjaga kebersihan alat luar dan dalam.
• Mencatat jumlah loading produksi dan jumlah loading material ke truck (pada saat bekerja diarea Crusher).
• Membuat, mencatat dan melaporkan Jam penggunaan HM (apabila bekerja pada kondisi rental) pada lembaran yang sudah disediakan.
• Mencatat jumlah solar yang digunakan dan memberikan laporannya kepada shift Supervisor.
• Melaporkan segera kepada Mekanik apabila ada kerusakan pada alat.
• Mengisolasi dan lock out alat pada saat tidak beroperasi.
• Melaporkan segera kepada Shift/Site Supervisor apabila ada insiden atau kecelakaan.
• Tugas – tugas lain yang diberikan oleh Shift/Site Supervisor

Operator Loader - Kabupaten Sanggau - PT Rhodes Site Melak

• Mengerti dan memahami Peraturan yang berlaku baik Peraturan Rhodes maupun Peraturan Klient
• Memiliki SIM dari Polisi dan Kimper Klient yang sesuai dengan alat yang dioperasikan
• Mengoperasikan alat dengan baik dan efisien.
• Selalu menggunakan Peralatan Safety yang sesuai selama bekerja.
• Memastikan alat dalam kondisi yang baik dan aman untuk operasikan
• Mengisi check list harian alat (Mencatat HM awal dan akhir unit) sebelum mulai dijalankan dan memberikan laporannya kepada mekanik agar dapat menjadwal untuk service alat. 
• Menjaga kebersihan alat luar dan dalam.
• Mencatat jumlah loading produksi dan jumlah loading material ke truck (pada saat bekerja diarea Crusher).
• Membuat, mencatat dan melaporkan Jam penggunaan HM (apabila bekerja pada kondisi rental) pada lembaran yang sudah disediakan.
• Mencatat jumlah solar yang digunakan dan memberikan laporannya kepada shift Supervisor.
• Melaporkan segera kepada Mekanik apabila ada kerusakan pada alat.
• Mengisolasi dan lock out alat pada saat tidak beroperasi.
• Melaporkan segera kepada Shift/Site Supervisor apabila ada insiden atau kecelakaan.
• Tugas – tugas lain yang diberikan oleh Shift/Site Supervisor